Proposal Coordinator

Responsibilities

• Lead the preparation of proposal and interview materials.
• Prepare technical presentations as requested.
• Organized and Detail Oriented
• Help ensure that written communications are consistent in design and tone and follow company guidelines.
• Aid in maintaining marketing databases and project descriptions.
• Maintain open lines of communication and respond promptly to all inquiries.
• Develop and maintain relationships with technical staff to support marketing efforts.
• Performs QA/QC review of proposal and interview materials.
• Provide backup support for web materials.
• Provide backup support to the Marketing Manager relative to RFQ/RFP opportunities.
• Perform market research on industry trends as requested.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s degree in Marketing, Communications, Journalism, or related field.
• Experience may be substituted for education.
• + 2 years' proposal or marketing experience, preferably with an AEC firm.
• Excellent writing, proofreading, editing, and production skills.
• Ability to pick up new procedures and put them into practice.
• Must be able to work in a fast-paced, multi-tasking environment with a good understanding of the time critical nature of proposals and other marketing tasks.
• Proficient in Microsoft Office programs.
• Experience in Adobe Creative Suite (InDesign, Photoshop, Illustrator, and Acrobat).
• Experience in the proposal process is a plus.
• Team player with strong interpersonal skills.
• Organized and detail oriented.
• Visually literate with strong verbal and visual communication skills.
• Ability to interact professionally and productively with staff of all levels, including firm leadership.
• Must be comfortable interfacing with employees, clients, and vendors throughout all levels of the organization.