Proposal Coordinator

Key Responsibilities

• Analyze and plan: Analyze government solicitations (RFPs, RFQs, etc.) and related documents to understand requirements, evaluation criteria, and deadlines. Develop proposal outlines, compliance matrices, and writing plans.
• Content development: Develop/write and edit proposal volumes and sections, including technical, management, past performance, staffing, and executive summaries. Synthesize complex information from multiple sources into a clear and compelling narrative.
• Collaboration: Work with SMEs to gather information and translate technical concepts into persuasive, easy-to-understand language. Coordinate with the contracts and pricing teams to ensure proposal accuracy.
• Compliance and quality control: Ensure proposals strictly adhere to all government regulations, including the Federal Acquisition Regulation (FAR). Perform final edits, proofreads, and quality control checks for grammar, consistency, and formatting.
• Management and coordination: Manage proposal schedules and deliverables to meet all submission deadlines. Coordinate production, including final document formatting, printing, binding, and submission.
• Content management: Maintain and update a library of reusable proposal content, templates, and graphics.
• Post-submission activities: Participate in post-submission activities like addressing clarification questions and attending debrief meetings.

Required Qualifications

• Education: A bachelor’s degree in communications, English, Business, or a related field is highly desired.
• Experience: A minimum of 2–4 years of proven experience in federal government and/or defense contracting proposal writing.
• Technical knowledge: Familiarity with government procurement processes and regulations (e.g., FAR and DFARS) is crucial.
• Communication: Exceptional writing, editing, proofreading and verbal communication skills, with the ability to convey complex ideas clearly and persuasively.
• Organizational skills: Strong project management and organizational skills to manage multiple priorities under tight deadlines. Ability to manage multiple proposals and deadlines simultaneously.
• Software proficiency: Proficiency with Microsoft Office Suite (especially Word).
• Detail-oriented: Meticulous attention to detail to ensure 100% compliance with all solicitation requirements.

Preferred Qualifications

• Experience supporting proposals for the Department of Defense, Navy, Army, Air Force, Space Force, or other federal agencies.
• Familiarity with capture management and business development processes.
• APMP or Shipley training/certification
• Knowledge of technical disciplines such as engineering, cybersecurity, IT services, logistics, training, or systems integration.
• Superior written and verbal communication skills
• Critical thinking and analytical ability
• Strong collaboration and interpersonal skills
• Compliance-focused mindset
• Ability to work effectively under tight deadlines
• Self-starter with strong initiative and accountability