Proposal Coordinator

Position Summary

The Proposal Coordinator supports the successful pursuit of federal government opportunities by coordinating proposal development activities while building expertise in government contracting. This role serves as a key member of the Growth organization, working closely with Capture Managers, Proposal Management, Solution Architects, Finance, and Contracts to deliver compliant, competitive, and compelling proposals.

This position is designed for a highly organized professional who enjoys managing complex projects, collaborating across teams, and developing specialized expertise in federal proposal operations and pricing. The Proposal Coordinator will receive on-the-job training and mentorship in both proposal management and government pricing with the opportunity to grow into a Proposal Manager role.

The position will work, on average, 20 hours per week with fluctuations based on the requirements of the business.

Key Responsibilities

• Support the planning, organization, and execution of federal proposal efforts from solicitation release through submission.
• Maintain proposal schedules, action item trackers, compliance matrices, and deliverable checklists.
• Career Development
• Support Capture Managers throughout the opportunity lifecycle.
• Career Development
• Career Development
• Support proposal kickoff meetings and cross-functional collaboration.
• Career Development
• Maintain proposal and pricing libraries, reusable content, and lessons learned.
• Career Development
• Support proposal metrics, pipeline reporting, and continuous process improvement initiatives.
• Career Development
• Special projects across the Growth organization as needed.

Required Qualifications

• Bachelor's degree or equivalent professional experience.
• 3+ years of professional experience in program management, project management, operations, chief of staff, business operations, or a related field.
• Exceptional organizational and project coordination skills.
• Strong written and verbal communication abilities.
• Advanced proficiency with Microsoft Office, particularly Excel, Word, and PowerPoint.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and commitment to quality.

Desired Qualifications

• Experience supporting federal government programs or contracts.
• Proposal, capture, contracts, or finance experience.
• Experience with GovWin, TechnoMile, Salesforce, SharePoint, or proposal management tools.
• APMP certification or interest in pursuing certification.

Attributes

• The ideal candidate is:
• Hightly organized and detail-oriented.
• Curious and eager to learn new disciplines.
• Comfortable working with both technical and financial information.
• Able to coordinate multiple stakeholders and competing priorities.
• Calm under tight deadlines.
• Proactive, dependable, and collaborative.
• Interested in building a long-term career in federal growth and business development.

Defense Work

This role supports U.S. Department of Defense customers. Employees may be assigned to different projects over time, including projects involving defense operations.

Our Approach to AI in Hiring

We know you're probably using AI tools to help draft or polish your resumes, and that’s fine! We're using AI to write this blurb about AI! But we expect you to make it your own. Resumes that feel copy-pasted —repetitive, oddly phrased, “too perfect” matches to our job description— may hurt your chances. Adding personal touches and real examples of your work will make your application stronger. The use of AI tools or other external assistance during interviews is not permitted. We look forward to meeting the real you!

A Note About Our Application Process

Please answer our screener questions honestly and thoroughly (rather than writing “see resume”). These are reviewed by real people—not bots—and play an important role in our selection process. Thoughtful responses will strengthen your application.