Proposal Coordinator

About the role

At McFarland Johnson (MJ), we’re a 100% employee‑owned firm with 80 years of experience delivering innovative planning, engineering design, environmental services, technology and construction solutions that make a lasting impact in the communities we serve. We’re seeking a Proposal Specialist to join our growing Marketing team in Binghamton, NY (preferred), with openness to Syracuse, Saratoga Springs and Pittsford. This role offers the chance to shape your career, collaborate with a supportive team, and help design the future of infrastructure solutions across the country.

Why join MJ? Career growth opportunities, a collaborative culture highlighted in employee surveys, and the advantage of employee ownership through our ESOP, where your contributions directly shape our shared success.

Responsibilities

• Collaborate with project managers and technical staff to create compelling, compliant proposals.
• Oversee the proposal process from start to finish, including tracking opportunities, creating timelines, assigning tasks, and ensuring progress.
• Conduct research and write, edit, design, and produce winning proposals, qualification packages and award submissions for A/E/C industry projects.
• Utilize visually appealing graphics to simplify complex ideas and enhance comprehension.
• Create PowerPoint presentations for interviews, public meetings, and professional conferences.
• Collaborate with the Marketing team in maintenance and upkeep of the CRM database.
• Assist with administrative and business development functions as needed.
• Collaborate with the team in the implementation and use of AI applications for improved quality and efficiency.

Qualifications

• Bachelor’s degree in English, Communications, Marketing, or a related field preferred.
• 1‑5 years of experience in a proposal development role.
• Experience in the Architecture/Engineering/Construction industry or professional consulting firms is a plus.
• Exceptional writing, proofreading, and verbal communication abilities.
• Skilled in InDesign and PowerPoint; practiced in implementing and/or interest in utilizing AI tools.
• Overall familiarity with Adobe Creative Suite, MS Office Suite and CRM/database management preferred.
• Able to manage multiple deadlines and prioritize tasks to ensure quality projects are completed on time.
• Skilled in proofreading and editing content, ensuring accuracy, consistency, and compliance with MJ's style guide and client requirements.
• Flexible team player with a strong work ethic; proactive in research, skills development, and seeing projects to completion.

Pay

Competitive base compensation: $25 - $31 per hour, based on relevant experience and qualifications.

Benefits

• Annual comprehensive benefits package, including medical, dental, vision coverage.
• Generous Paid Time Off, including Parental Leave.
• Company funded ESOP + 401(k) employer match and voluntary benefits.
• Ongoing technical training and professional development opportunities.