Property Project Assistant

Essential Job Functions

• Review and process property and non-property related projects for the field.
• Provide project checklists and guidance to field personnel to assist with project planning and implementation.
• Build and maintain electronic project files for all active projects.
• Cookordinate project intake, approvals, and project workflow tracking through TSAMM.
• Record and track project invoices, verify budget availability, and process invoices for payment through A/P Workflow.
• Receive, review, and compile all required project checklist documents and supporting materials.
• Prepare and organize project packages for review by Command Finance Council (CFC).
• Submit to Territorial Headquarters all contracts and property projects recommended by Command Finance Council and monitor projects through final approval.
• Notify field personnel and internal departments regarding project status updates and approvals.
• Cookordinate with vendors, consultants, contractors, landlords, and field personnel regarding project timelines, permits, required documentation, and project progress.
• Aid with permit tracking, project scheduling, and project closeout documentation.
• Process Property Web addition and deletion requests.
• Promptly notify THQ Property Department of ARC site closures with copy to the Risk Management Department.
• Maintain bring-up and follow-up systems for active property projects and approvals.
• Perform other duties as assigned.

Qualifications

• A High School Diploma is required.
• Previous experience in project coordination, construction administration, facilities, or property management is preferred.
• Experience with Microsoft Office products including Excel, Word, Outlook, and MS Project is preferred.
• Strong organizational and multitasking skills are required.
• Experience maintaining databases, tracking spreadsheets, and electronic filing systems is beneficial.
• Ability to work independently and meet deadlines in a fast-paced environment is essential.
• Effective written and verbal communication skills are necessary.
• Professional judgment and integrity in handling confidential information are required.

Physical Requirements

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and other office equipment.
• Ability to communicate clearly in person and by telephone.
• Ability to perform repetitive motion tasks.
• Ability to lift to 30 lbs.