Property Coordinator

Responsibilities

• Answer management phones and assist with Tenant needs
• Respond to inquiries by providing routine information and or taking and delivering messages
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports
• Cookinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
• Maintain inventory of office supplies and property staff directory
• Monitor outside vendors for compliance of contracts and certificate of insurance
• Auxist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classify, sort and file correspondence for tenant files and other documents
• Organize and code invoices in Workspace
• Auxist the Chief Engineer with update of electrical analysis worksheet as utility invoices come in
• Issue Purchase Orders, track, and assign the purchase orders to invoices as they are processed for payment
• Apply tenant rents and open credits
• Compile and review Tenant Billings and other misc. charges
• Provide management team with aged delinquency reports and send late letters

Requirements

• Minimum high school education
• Associates, B.A. or B.S. college degree preferred
• Minimum of 2 years previous commercial property management experience
• Experience with MRI, Workspace and Yardi software
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases
• Professional demeanor and excellent interpersonal skills
• Possess access to reliable transportation and maintain a valid driver's license
• Computer literate and proficient on MS Word, Excel, PowerPoint
• Excellent communication skills, both verbal and written
• Ability to work independently

Qualifications

• Must have a minimum high school education
• Associates, B.A. or B.S. college degree preferred
• Minimum of 2 years previous commercial property management experience
• Experience with MRI, Workspace and Yardi software
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases
• Professional demeanor and excellent interpersonal skills
• Possess access to reliable transportation and maintain a valid driver's license
• Computer literate and proficient on MS Word, Excel, PowerPoint
• Excellent communication skills, both verbal and written
• Ability to work independently

Skills

• Proficient in MS Office Suite
• Excellent communication skills
• Ability to work independently

Benefits

• Medical, dental, and vision insurance
• 401(k)
• Paid time off

Pay

Details about pay are not specified in the job posting.

Schedule

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

About the Role

We are looking for a Property Coordinator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.