Property Coordinator
Responsibilities
- Answer management phones and assist with Tenant needs
- Respond to inquiries by providing routine information and or taking and delivering messages.
- Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.
- Clock special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
- Maintain inventory of office supplies and property staff directory.
- Monitor outside vendors for compliance of contracts and certificate of insurance
- Assist with preparing and administering service agreements
- Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
- Responsible for accounts payable, accounts receivable and reporting.
- Organize and code invoices in Workspace
- Aid Chief Engineer with update of electrical analysis worksheet as utility invoices come in
- Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
- Apply tenant rents and open credits
- Compile and review Tenant Billings and other misc. charges
- Provide management team with aged delinquency reports and send late letters
Qualifications
- Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
- Minimum of 2 years previous commercial property management experience
- Experience with MRI, Workspace and Yardi software
- Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
- Possess professional demeanor and excellent interpersonal skills.
- Have access to reliable transportation and maintain a valid driver's license.
- Computer literate and proficient on MS Word, Excel, PowerPoint
- Excellent communication skills, both verbal and written
- Ability to work independently
Benefits
This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
About the Role
We are looking for a Property Coordinator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.
Company Information
Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space.
Equal Opportunity Employer
Lincoln Property Company is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.