Property Coordinator

The Opportunity

As a Property Coordinator at Anchor, you will play a critical support role in the day-to-day administration and tenant services functions of the property management department. The focus of the job is to support the Property Managers and Assistant Property Managers in clerical tasks, tenant communication, and basic financial and administrative procedures. These activities are to be handled in a manner that will maintain good tenant and owner relations.

This role is considered an entry-level administrative position, offering an excellent foundation for career progression within property management. This position offers an anticipated annual base salary range of $55,000–$65,000, along with the opportunity to earn a discretionary bonus. Actual compensation will be based on experience, qualifications, skills, and location.

How you’ll contribute

• Support the Property Managers for tenant questions, building communication, service requests
• Oversees and monitors property work order system
• Responsible for drafting and facilitating through completion service contracts and POs. Initiating with legal drafting of AIA documents, access agreements, license agreements
• Perform basic accounting tasks, such as processing invoices (handle first pass coding), retrieving property utility invoices (trash and Internet/phone), documenting and processing tenant specific utility sub meter charges, notify tenants of rent increase
• Obtain insurance certificates (COI) from tenants/vendors and follow-up on expirations/renewals
• Responsible for maintenance of Certificates of Insurance tracking system in Prism
• Coordinate minor tenant-related projects, such as events or moves
• Aid in the creation, maintenance, distribution and updating of “Tenant Guides” and other helpful resources, for each property
• Maintain property records, files and drawings, both electronically on Anchor Intranet shared drive, and physical files as required
• Support the Franklin, TN office with tasks including mail, receiving packages, communicating with the janitorial staff, ordering office supplies, coordinating office lunches, coordinating office repairs
• Serve as a notary for the Franklin office. If not currently notarized, candidate will get the certification.

What you bring

• Demonstrate the strong organizational skills necessary to support multiple property managers and properties
• Proficient in the Microsoft Office Suite with an emphasis on Excel, Word, and Outlook
• Must be able to perform administrative duties and possess strong attention to detail with the ability to prioritize and juggle multiple job functions
• Exhibits solid communication skills, with an ability to calmly resolve disputes or complaints
• Works well with a team and interacts and engages in a friendly manner with tenants
• Considered an entry-level or junior-level administrative position; must be able to perform tasks as directed by the property management team
• High school diploma or GED required
• Associate’s or bachelor’s degree in business, management, or accounting preferred
• Real estate, property management, or customer service experience a plus