Property Coordinator

Summary Of Responsibilities

An essential function of this position is regular and predictable attendance. The core responsibilities of this position include, but are not limited to the following:

• General Administration
• Organize, manage, and lead all office management responsibilities including collecting and distributing mail, ordering and stocking supplies, management of office equipment, and coordination of office cleaning at assigned seats.
• Collaborate with property team members to coordinate, plan and schedule budgeted and unbudgeted work at the buildings including creation of PO’s, sending tenant memos of vendor work, calendaring visits on property calendar.
• Absorb and distribute information from the property team regarding record retention and SharePoint file organization for property operations, CAM accounting, vendors contracts, purchase orders and tenant lease/correspondence files.
• Work closely with APM to pull the open purchase orders and work orders reports prior to each staff meeting to report on status of each.
• Ensure all contact lists, including Building management, tenants, vendors (legal, billing, premises, emergency) are updated in Yardi, SharePoint and emergency response plans, property websites /tenant memo distribution lists.
• Ensure appropriate signage is in place related to various building work, closures, etc., utilizing KRC’s branded templates on the HUB/SharePoint.
• Accounting
• Collaborate & support property team on invoice uploading/processing into Yardi. Follow up on any outstanding invoices or incorrect billings to resolve discrepancies in a timely manner.
• Absorb and distribute information from the property team regarding end of year CAM reconciliation sundry entries and distribution of annual tenant CAM estimate/reconciliation letters.
• Absorb and distribute information from the property team regarding annual Budget Estimate letters creation and sending to tenants via FedEx.
• Support Assistant Property Manager to ensure all AP templates in Yardi are accurate and update with any changes as needed.
• Lease Administration
• Maintain electronic tenant lease files and assist asset management team in the collection and organization of leasing documents and correspondence per record retention policies.
• Vendor Relations & Reception
• Draft vendor Purchase Orders as needed for property management team review.
• Manage and update property activity calendars at the direction of APM to include recurring services upcoming work, tours, executive visits and special events.
• Coordinate with various teams to ensure proper notification is distributed when required.
• Receive contractor and tenant access requests to route for approval of property management and engineering teams.
• Tenant Relations
• Absorb and distribute information from the property team regarding assistance with tenant and property events.
• Absorb and distribute information from the property team regarding preparation and distribution of tenant memos and notifications as needed.
• Absorb and distribute information from the property team regarding assistance with the preparation and coordination of tenant move-in packages and tenant move-ins/outs.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of tenant website and emergency procedures.
• Absorb and distribute information from the property team regarding assistance with the preparation and updating of