Project Manager, Operations (Contract)

About the role

The Operations Project Manager supports the Operational Management Team (OMT) by managing and coordinating the work required to carry out OMT priorities, initiatives, and ongoing operations. This position plays a central role in helping OMT and its sub-teams move work forward by developing and maintaining project plans, tracking deliverables, facilitating meetings, coordinating cross-functional efforts, and monitoring progress toward goals.

Responsibilities

• Develop and maintain project plans, workplans, timelines, milestones, dependencies, risks, and action plans for multiple concurrent initiatives.
• Facilitate meetings and working sessions that result in decisions, recommendations, and clear next steps.
• Create, maintain, and improve operational systems and tools that support project execution, organizational planning, and visibility into work.
• Manage OMT calendars and meeting schedules, coordinate invitations and logistics, prepare meeting materials, capture and distribute meeting notes, maintain action items, decision, and risk logs, and track progress on assigned tasks and commitments.
• Coordinate the operational and administrative activities that enable OMT to function effectively.
• Report to the Portland office quarterly at a minimum for all staff and other in-person meetings.

Requirements

• Bachelor’s degree or equivalent professional experience.
• Three years of project management, operations management, program coordination, or similar experience leading projects, facilitating groups, and coordinating cross-functional work.
• Demonstrated experience developing and maintaining project plans, workplans, timelines, milestones, dependencies, risks, and action plans for multiple concurrent initiatives.
• Demonstrated experience facilitating meetings and working sessions that result in decisions, recommendations, and clear next steps.
• Advanced experience using Asana (or similar work management platform) for project planning, task management, reporting, dashboards, workflow management, and coordination of complex work across multiple teams.
• Experience creating, maintaining, and improving operational systems and tools that support project execution, organizational planning, and visibility into work.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint, with the ability to prepare presentations, reports, dashboards, and decision-support materials.
• Experience using SharePoint or similar document management and collaboration platforms to organize information, maintain documentation, and support team operations.
• Strong ability to plan, prioritize, and manage multiple workstreams and competing priorities while maintaining attention to detail and follow-through.
• Ability to identify risks, dependencies, and barriers to progress and proactively work with stakeholders to develop solutions and keep work moving forward.
• Excellent written, verbal, facilitation, and interpersonal communication skills; able to work effectively with staff, managers, directors, and cross-functional teams.
• Demonstrated ability to influence, coordinate, and drive accountability without direct supervisory authority.
• Ability to work independently, exercise sound judgment, and manage ambiguity in a dynamic and evolving environment.
• Experience supporting organizational planning, governance, operational improvement, leadership teams, or cross-functional initiatives is preferred.
• Project Management Professional (PMP) certification or similar project management certification is preferred.