Project Management - Project Coordinator III

Job Description

We are seeking a Project Coordinator to support a Research and Development team. This role involves managing inventory and procurement activities. The ideal candidate is independent, driven, and eager to learn, with a motivation to work with AI to streamline workflows and improve operational efficiency.

• Manage inventory and distribution for hardware prototypes and commercial devices.
• Work with the Logistics team to coordinate device transfers.
• Facilitate the procurement of additional commercial devices based on inventory levels.
• Conduct and maintain periodic inventories of all prototypes and commercial devices.
• Perform firmware updates across hardware prototypes.
• Cook up procurement activities, including completing purchase requests and monitoring their progress.
• Escalate cases with cross-functional partners as needed.
• Work with external vendors to resolve procurement, logistics, and invoicing issues.
• Identify and document recurring issues to find areas for improvement.
• Keep project documents and templates up-to-date and present reports to the management team.

Education and Experience

Education: Bachelor’s degree or equivalent experience.

Experience: 3+ years of experience in a similar coordinating role.

Technical Skills

• Experience using communication tools such as Gmail, Calendar, and G Suite.
• Strong written and verbal communication skills.
• A customer service mindset to work collaboratively with multiple stakeholders.
• Organizational skills with the ability to handle multiple concurrent activities.
• Interpersonal skills to interface effectively with a broad range of technical staff.
• Familiarity leveraging AI-powered tools to streamline workflows and improve operational efficiency.
• Experience in maintaining a hardware inventory tracking program.
• Experience using project management tools.

Benefits

Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

About the Company

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Equal Opportunity Employer

We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.