Project Coordinator III

Essential Functions

• Manage moderately complex to complex Bill of Materials, and track materials through receipt.
• Prepare, submit, and track Work Orders for moderately complex to complex manufacturing jobs.
• Develop Bill of Materials (BOM) using required drawings and/or Statements of Work (SOW) for moderate to complex projects.
• Adhere to company policies and procedures in preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors, and customers as required.
• Perform inventory control activities by coordinating with Property Department.
• Support team leadership in accomplishing their duties and responsibilities.
• Maintain calendar and schedule appointments and/or conference rooms.
• Set-up and clean-up for events and meetings.
• Handle general administrative duties, such as: filing, scanning, photocopying, typing, and data entry.
• Prepare meeting minutes for projects and track action items.
• Aid Project Manager with data queries, input data into project databases, and track outputs of required data.
• Research parts/quotes/COTS items from simple to moderately complex BOM.
• Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
• Prepare internal project status reports for Project Manager or higher management.
• Prepare sole source justification documents and obtain Program manager’s approval.
• Aid Project Manager in compiling cost reports, schedule activities, and technical reporting CDRLS.
• Aid Project Manager in developing estimates to complete on cost and schedule activities.
• Aid Project Manager in identifying internal/external resource requirements.
• Aid Project Manager in BOE solicitation and compiling data from requested sources.
• Aid Project Manager in proposal development.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Knowledge, Skills, & Abilities

• Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
• Intermediate knowledge of Microsoft Project and scheduling practices.
• Ability to identify and track critical paths in project activities.
• Ability to enter data accurately into databases, and multi-task across multiple projects.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff.
• Effective communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.
• Professional customer service skills, including active listening, prompt service and follow-up.
• Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.’s goals.
• Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution.
• Ability to perform basic mathematical computations.
• High degree of self-motivation and the ability to work independently as well a multi-task.
• Ability to request and write routine reports and correspondence with vendors and subcontractors.
• Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals.
• Ability to read and interpret TDP data.

Qualifications

• High school diploma or equivalent.
• 5 years of task related work experience.
• 3 years of project management related experience.
• Ability to pass a drug and background screening.
• Must be able to obtain a government security clearance.

Preference Statement

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO Statement

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

Reasonable Accommodation

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.