Project Coordinator-Technical Communication team

Responsibilities

• Create and maintain accurate records and data in project dashboards, project schedules, project plans, or project tracking sheets and ensure timely updates to project records.
• Cook up meetings, including kickoffs, status updates, and working sessions.
• Facilitate communication across tech writers, SMEs (Engineering, Product Management, Training, etc.), and stakeholders serving as a central point of contact for day-to-day project communication.
• Track action items and follow up with team members and SMEs.
• Communicates and reports about project status, forecasts, metrics, requirements, risks, etc. to stakeholders at all levels of the organization.
• Support cross-functional collaboration across Technical Communications, Engineering, Product Management, Training, and other stakeholder teams.
• Anticipate, identify, manage, and resolve issues and risks, escalating to management as needed.
• Proactively initiate conversations, ensuring clarity, accountability, and on-time delivery across stakeholders.
• Demonstrate strong adaptability and collaboration skills in a fast-paced environment and provide support to team members during shifting priorities.
• Help identify opportunities for process improvements.

Requirements

• High school diploma and 3+ years of office experience.
• Self-managed with strong organizational and follow-up skills.
• Excellent communication and stakeholder coordination abilities.
• Experience tracking tasks, timelines, and reporting status.
• Highly motivated, self-managed, and positive attitude.
• Inquisitive and capable of asking questions to seek clarity.
• Strong, trustworthy collaborator who can create alignment without formal authority.
• Proven track record of managing multiple priorities and stakeholders simultaneously.
• Proficient in common project management tools (Smartsheet, MS Project, SharePoint, Oracle, etc.) and methodologies and MS Office Software (Word, PowerPoint, Outlook, Teams, etc.).
• Ability to work onsite in our Hanover, MD office in a hybrid role.
• Ability to work collaboratively across diverse teams focused on engineering, product, testing, and manufacturing.
• Willingness to travel up to 10%.

Preferred Qualifications

• Bachelor's degree in business, communications, or other related fields.
• 3+ years experience in project coordination or project management.
• Experience in a technical communications, documentation, or content development environment.
• Experience in the material handling or warehouse industry.
• Familiarity with structured authoring tools (e.g., DITA, XML-based systems).

Benefits

Intralox’s benefit program is a major part of an employee’s total compensation from the company. Hired applicants may be eligible for benefits including health, dental, vision, and disability insurance, paid time off, 401K, flexible spending account, life and AD&D insurance, long term care, tuition reimbursement, and additional voluntary benefits.

Pay

The salary range provided is a good faith estimate representative of all experience levels. Intralox considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training and key skills. Therefore, we encourage all qualified applicants to apply regardless of their salary expectations.

Schedule

The position is eligible for one of the following: commissions, discretionary incentives, or production incentives according to the terms of those plans.

Pay Range

$50,200 to $98,700.