Project Coordinator / Communications Consultant

Seattle, WA (Hourly W2; Hybrid). Applicants must live in Washington state and be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

About the role

Pivotal Consulting is seeking a Project Coordinator / Communications Consultant to support coordination, communications, and project management activities for complex, multi-stakeholder initiatives with regional operational impacts. The role will help organize meetings, prepare materials, support planning efforts, and maintain clear communication among internal teams and external partners. The consultant will also assist with developing concise messaging from technical information for a variety of audiences.

Responsibilities

• Provide project management, administrative, and coordination support for assigned work.
• Track tasks, timelines, deliverables, and meeting actions.
• Prepare monthly progress updates and supporting documentation.
• Support planning and facilitation of recurring workgroup meetings.
• Develop agendas, presentations, graphics, and follow-up notes.
• Coordinate logistics, presenter outreach, scheduling, and participant communications.
• Maintain shared workspaces, inboxes, and document repositories.
• Assist in developing workplans, briefing materials, reports, and coordination documents.
• Support process improvements and other coordination needs assigned.
• Support multiple workgroups focused on:
  • Executive or leadership coordination.
  • Senior-level operational alignment.
  • Planning and performance.
  • Communications and public information.
  • Transportation demand management or similar coordination efforts.

Deliverables: Meeting agendas and notes, presentations and supporting materials, workplans and reports, briefing papers, shared file management and coordination tools, monthly status updates and invoices, where applicable.

Requirements

• Bachelor’s degree or equivalent experience.
• At least five years of related experience.
• Experience with strategic planning, meeting coordination, and stakeholder engagement.
• Experience translating technical or operational information into clear talking points.
• Strong communication, organization, and project management skills.

About the company

We are a technology management consulting firm helping Fortune 500 companies improve their performance – we specialize in making People, Process, and Technology work together! Our clients count on us to deliver excellence and seek our guidance on business and technology strategy, technology modernization, and cloud transformation initiatives. We believe our strength comes from our differences, and as a Certified Minority-Owned Business (MBE) and a majority women-led firm, we are committed to fostering and promoting a culture of diversity and inclusion.

Benefits

• Comprehensive benefit package, including medical, dental and vision insurance, and 401k.
• Time to pursue company-sponsored certifications.
• Support for non-profit organizations brought forth by employees (such as Food Lifeline, United Way, and the Seattle Humane Society).

Company values

• Be Engaged – We are present, committed, and accountable to our clients and to each other.
• Consistently Deliver – We are dedicated and reliable by consistently delivering excellence.
• Always Better – We continuously evolve, inspired to drive beyond the everyday norm.
• Do Happy – Be passionate and bring fun and creativity into everything you do.

Pay

The pay range for this position in Washington is $45-$50/hr W2 plus benefits.