Project Coordinator, Peer-to-Peer

Job Summary

The Project Coordinator, Peer-to-Peer, is a member of the Experience & Engagement program and reports to the Program Director, Peer-to-Peer. The Experience & Engagement program is responsible for broad-based fundraising; peer-to-peer programming; donor communications; donor marketing; and a robust pipeline of events. The Project Coordinator, Peer-to-Peer, coordinates operational and administrative activities in support of revenue and program goals, working internally across programs and with external partners to ensure best practices in fundraising and donor impact.

The Project Coordinator, Peer-to-Peer, coordinates activities to engage an array of grassroots and peer-to-peer donors and prospective donors to increase engagement and giving to Fred Hutch donors. Some travel and weekend and evening work may be required. This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

Responsibilities

• Coordinate activities that enable the Peer-to-Peer team to meet fundraising goals and metrics for key peer-to-peer events, activities, and initiatives.
• Identify and coordinate peer-to-peer fundraising opportunities with a focus on engaging patient families and Fred Hutch employees.
• Respond to participant and donor inquiries and update and help maintain records in donor database.
• Career development and professional growth.
  • Develop donor-facing materials and departmental materials; support review, edit, and refinement of materials.
  • Carry-out complex assignments in support of revenue and expense expectations, including handling of gifts.
  • Serve as liaison in cross-team activities and in Center-wide events with donors, community, and/or outside organizations.
  • Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities.
  • Coordinate cultivation, solicitation, and stewardship activities.
  • Track progress and prepare reports.
  • Aid in the analysis of revenue projections and program strategies.
  • Coordinate the submission of materials for leadership meetings and events, including writing and reviewing content.
  • Produce special and recurring reports.
  • Support operational excellence and ensure expenditures are in accordance with guidelines and regulations.

Qualifications

• Minimum Qualifications: Bachelor’s degree or equivalent experience Three years post-master’s or five years-post bachelor’s project coordination experience
• Preferred Qualifications: Familiarity with peer-to-peer fundraising and donor engagement methodologies. Experience building working relationships with external partners. Proven ability to engage individuals on the phone, by email, and in person. Excellent written, verbal, and interpersonal communication skills. Highly developed organizational and information management skills. Strong attention to a high level of detail and quality of work. Ability to build relationships and work collaboratively within a complex organization. Proficiency with Microsoft Office Suite; experience with a CRM, Raiser’s Edge/RENXT, or related fundraising software, and with Smartsheet and/or other project management software such as Asana or Microsoft Project. Ability to handle and respect confidential and sensitive information.

Benefits

• Medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).