Project Coordinator 2

What You'll Be Doing

• Preparation of registration and pre-qualification, bid documents, bond orders, project documents, and project closeouts.
• Create and track project submittal packages.
• Provide support to both sales and operations teams.
• Cook daily schedule changes to address customer and company needs.
• Track and report on change orders and project closeouts.
• Assist with project billing and status reviews.
• Aid project manager with material requisition, tracking, and delivery.
• Cook and maintain project material delivery schedule.
• Maintain a log of back ordered material with expected deliver dates.
• Cook between solutions and service departments to ensure a smooth handover of projects.
• Maintain a master list of company-supplied tools for each solutions technician.
• Cook with purchasing for any replacement or additional tools required.
• Aid operations manager with accounts receivable issues.
• Track and submit for Project Permits.
• Participate in monthly WIP meetings and take notes and distribute action items.
• Aid with various administrative tasks as needed.

Qualifications

• A high school diploma or equivalent.
• One to two years of construction administrative assistant experience preferred.
• Intermediate computer skills, including Microsoft Office, required.
• Excellent customer service and follow up skills.
• Strong organizational skills.
• Possess sound decision-making skills.
• Ability to encourage and motivate people with a positive attitude.
• Ability to escalate difficult inquiries or problems to managers.
• Strong communication and reading skills, along with excellent organizational abilities.
• Ability to complete projects independently.
• Reliable transportation, driver’s license, insurance.

Benefits

• Competitive salary based on qualifications.
• Paid time off plan and holidays.
• 401(k) matching.
• Short term and long-term disability.
• Medical, dental, and vision plans with options.
• Life insurance.
• Professional career development opportunities.
• Tuition reimbursement.