Project Coordinator (Mission Critical/Data Center)

About the role

The Project Coordinator supports the Project Manager and project teams with administrative duties throughout the project lifecycle. They take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client.

Responsibilities

• Cook with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar including project deliverables, QC deadlines and publishing to project team.
• Aid in scheduling internal team meetings, project kick-offs, design reviews, etc.
• Aid in reviewing project financial reports and communicate issues to project team.
• Aid in tracking invoices and project payments.
• Aid the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
• Aid in preparing and formatting of specifications.
• Aid in processing contracts and sub-consultant contracts.
• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internally and externally as required.
• Aid in generating project financial management reports.
• Aid in tracking scope changes and updating project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Requirements

• High School Diploma or GED
• 5+ years experience
• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
• Excellent verbal, written communication and program solving skills.
• MS Office applications, including Word, Excel, Outlook, Power Point and others.
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as, SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills.
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness & eager to learn.

Qualifications

• High School Diploma or GED

Skills

• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
• Excellent verbal, written communication and program solving skills.
• MS Office applications, including Word, Excel, Outlook, Power Point and others.
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as, SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills.
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness & eager to learn.

Benefits

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Pay

Expected Hourly (all locations): $29.00-$35.00

Schedule

Not specified