Project Coordinator - Marketing and Communications (On-site)

Job Summary

The Project Coordinator plays a critical role in ensuring the smooth execution of marketing and communications initiatives across Montage Health under the direction of the Manager of Creative Services. Key responsibilities include:

• Oversee day-to-day operations of the Marketing & Communications department, ensuring alignment with strategic goals and timelines.
• Manage project intake, prioritization, and workflow systems to support cross-functional marketing and communications initiatives.
• Cook up with internal stakeholders and external vendors to ensure timely execution of campaigns, collateral, and digital assets.
• Develop and manage project plans, timelines, and deliverables to ensure initiatives stay on track and within scope.
• Lead project status updates, tracking milestones, risks, dependencies, and resource needs across multiple initiatives.
• Identify and mitigate project risks, proactively resolving bottlenecks to maintain momentum and deadlines.
• Establish and enforce project workflows, governance standards, and change management processes.
• Monitor project performance and drive continuous improvement through post-project evaluations and process optimization.
• Own the development and documentation of standard operating procedures (SOPs) and project management best practices.
• Serve as a liaison between creative, marketing, and communications teams to ensure seamless execution of integrated campaigns.

Key Responsibilities

Experience:

• Five or more years of professional experience in marketing operations, project management, or creative services coordination, preferably within healthcare.
• Demonstrated experience managing complex projects with multiple stakeholders and competing deadlines.
• Experience in creative production and traffic coordination, preferably in marketing and/or communications.
• Strong organizational and time management skills, with a keen attention to detail.
• Strong proficiency in project management tools (e.g. Asana).
• Experience with budget tracking, vendor management, and contract administration.
• Excellent communication and interpersonal skills; ability to work collaboratively across teams.
• Comfortable working in a fast-paced environment with shifting priorities and multiple concurrent projects.

Qualifications

Education:

• Bachelor's Degree Preferred

Licensure/certifications: Not applicable

Equal Opportunity Employer

Assigned Work Hours: Full time, on-site position, Monday – Friday during standard business hours

Position Type: Regular

Pay Range (based on years of applicable experience): $35.58 to $47.60

The hours employees work determine when a shift differential is paid.

Hourly Evening Shift Differential: $3.62

Hourly Night Shift Differential: $5.42