Project Coordinator, Marketing

Position Summary

The Miami Marlins are seeking a highly organized and proactive Project Coordinator, Marketing to serve as a central point of coordination across the organization’s marketing initiatives. This role will drive execution across campaigns, creative services, and cross-functional projects, ensuring alignment, efficiency, and on-time delivery. This position will connect Marketing, Creative Services, Ticketing, Partnerships, and other key stakeholders—bringing structure, visibility, and prioritization to all marketing-related work.

Essential Functions

• Marketing Project Coordination

• Own the end-to-end lifecycle of marketing projects from intake through execution and delivery
• Manage campaign timelines across email, digital, social, paid media, in-ballpark, and promotional initiatives
• Build and maintain detailed project plans, calendars, and task tracking across all marketing efforts
• Ensure all projects are delivered on time, within scope, and aligned with business goals

• Cross-Functional Coordination

• Serve as the central hub between Marketing, Creative Services, Ticketing, Partnerships, Analytics, and other departments
• Translate business needs into clear project plans and actionable deliverables
• Facilitate alignment across stakeholders, ensuring clarity on priorities, timelines, and expectations
• Lead regular status meetings and provide visibility into project progress and risks

• Creative Services Integration

• Partner closely with Creative Services (design, video, copy, social) to manage intake, workflow, and prioritization
• Ensure creative resources are allocated effectively based on business priorities and deadlines
• Maintain clear and consistent creative briefs and ensure deliverables meet brand and campaign objectives
• Balance creative capacity with marketing demand, proactively managing trade-offs and timelines

• Prioritization & Resource Management

• Own and manage the prioritization framework for marketing and creative work across the organization
• Continuously assess workload and adjust priorities based on real-time business needs
• Identify and resolve bottlenecks to keep projects moving efficiently
• Ensure high-impact initiatives are appropriately prioritized and resourced

• Process & Operations Optimization

• Build and refine scalable workflows for marketing and creative operations
• Implement and manage project management tools (e.g. Wrike)
• Establish best practices for intake, approvals, and cross-team collaboration
• Drive continuous improvement in speed, efficiency, and transparency across marketing operations

• Communication & Reporting

• Provide clear, concise updates on project status, timelines, and risks to leadership
• Maintain visibility into campaign calendars and key marketing initiatives
• Proactively communicate changes, delays, or risks with recommended solutions

Qualifications & Requirements

• Experience

• 3-5+ years of experience in project management, marketing operations, or creative operations
• Experience managing high-volume marketing campaigns and creative workflows

• Skills

• Strong organizational and time management skills with the ability to manage multiple complex projects simultaneously
• Excellent communication and stakeholder management skills
• Proven ability to prioritize competing demands and adapt quickly in a fast-paced environment
• Experience with project management and workflow tools (Wrike preferred)
• Detail-oriented with a strong focus on execution and accountability
• Solutions-oriented mindset with a proactive approach to problem-solving
• Ability to work cross-functionally and influence without direct authority

• Other

• Experience in sports, entertainment, or agency environments is a plus
• Spanish language proficiency is a plus