Project Coordinator IV - Clinical, Medical Affairs, and Health Economics & Reimbursement (Surgical)

About the role

The successful candidate will provide executive and administrative support to a Senior Director, coordinate key operational processes, and serve as the coordinator for department-wide programs and operating mechanisms. This role plays a central role in supporting the day-to-day operations of the CMAH organization.

Responsibilities

• Provide executive and administrative support to a Senior Director through proactive calendar management, scheduling, travel coordination, expense support, and prioritization of competing commitments.
• Cook up and manage key operational processes, ensuring approvals, deliverables, and workflow activities progress efficiently through established governance and review processes.
• Serve as the coordinator for department-wide programs and operating mechanisms, including travel approval processes, society meeting approvals, compliance activities, reporting cycles, and other functional initiatives.
• Track deliverables, monitor timelines, and follow up with stakeholders to ensure commitments and action items are completed on time and leadership objectives remain on track.
• Cook up and manage CMAH meetings, town halls, monthly connect sessions, and leadership events by organizing logistics, communications, agendas, materials, documentation, and follow-up activities.
• Maintain organizational resources, including SharePoint content, team documentation, reporting tools, org charts, team calendars, onboarding materials, and departmental communication resources.
• Support the development and maintenance of team playbooks, reporting processes, onboarding resources, and operational documentation that improve consistency and efficiency across the organization.
• Generate and maintain reports, dashboards, trackers, and compliance metrics using available systems and tools to support leadership decision-making and operational visibility.
• Identify opportunities for process improvement and contribute ideas that enhance efficiency, communication, collaboration, and ways of working across the CMAH organization.
• Handle confidential information with professionalism, discretion, sound judgment, and a strong customer-service mindset.

Requirements

• 6+ years related administrative experience.
• Experience supporting directors, senior directors, or leadership teams within a large, matrixed organization.
• Experience coordinating operational processes, approvals, project activities, or program execution.
• Experience working in a highly regulated industry such as medical devices, healthcare, pharmaceutical, biotechnology, or life sciences.
• Experience maintaining SharePoint sites, internal team resources, or onboarding materials.
• Experience supporting training, onboarding, learning & development, or organizational effectiveness initiatives.
• Demonstrated ability to drive follow-through with multiple stakeholders and manage competing priorities with minimal supervision.

Qualifications

• Bachelor’s degree in Business Administration, Healthcare Management, or a related field.
• Preferred: Experience supporting directors, senior directors, or leadership teams within a large, matrixed organization.

Skills

• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Ability to handle confidential information with professionalism and discretion.
• Ability to prioritize and manage multiple tasks simultaneously.

Benefits

• Competitive Salary
• Flexible Benefits Package
• Health, Dental, and Vision Insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Life Insurance
• Long-term Disability Leave
• Dependent Child Care Spending Account
• Tuition Assistance/Reimbursement
• Simple Steps (global well-being program)

Pay

$62,400.00 - $93,600.00 USD

Schedule

Minimum of 4 days a week onsite.