Project Coordinator II

Responsibilities

• Manage document control processes, including filing, scanning, electronic records management, and hard-copy document production.
• Cookordinate project meetings, communications, and administrative activities to support successful project delivery.
• Administer quality management procedures for project documentation and deliverables, including editorial review, proofreading, formatting, and compliance checks.
• Povide contract administration and procurement support throughout the project lifecycle.
• Create, maintain, and organize specifications, technical documentation, and project records.
• Process subcontractor invoices and coordinate vendor payment activities.
• Manage Request for Information (RFI) and submittal workflows, ensuring timely review and distribution.
• Compile project reports, documentation packages, and project closeout materials.
• Enter and maintain fee proposals within the fee review system.
• Support proposal development efforts by maintaining templates, coordinating inputs, and tracking submission requirements.
• Enter and monitor Estimate-to-Complete (ETC) hours within the BST Resource module.
• Track project progress, including percentage complete, budget utilization, and cost performance.
• Maintain earned value management (EVM) tracking tools and reporting, where applicable.
• Document project scope changes and support change management processes.
• Set up projects, budgets, and project enrollments within BST.
• Maintain project management documentation, including project management plans, risk registers, change logs, action item registers, and related records.
• Develop, update, and monitor project schedules to support project planning and execution.
• Enter and maintain resource planning information within eResource and BST systems.
• Support daily office operations, including meeting coordination, event planning, mail distribution, fleet vehicle coordination, and administrative support for office leadership.

Requirements

• High school diploma or GED required; bachelor’s degree preferred.
• 2–5 years of project coordination, project administration, or related experience.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and SharePoint.
• Advanced Adobe Acrobat skills; Bluebeam experience preferred.
• Strong knowledge of document control and document management systems.
• Experience with project management software and tools preferred, including BST, Autodesk Construction Cloud (ACC), SpecLink, SpecsIntact, and Bentley ProjectWise.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills with the ability to interact effectively with clients, project teams, and stakeholders.
• Demonstrated ability to manage multiple priorities and projects in a fast-paced environment.
• Highly detail-oriented with strong follow-through, accuracy, and accountability.
• Proven ability to work independently while contributing effectively within a collaborative team environment.

Qualifications

• Education: High school diploma or GED required; bachelor’s degree preferred.

Skills

• Project Coordination
• Project Administration
• Document Control
• Quality Management
• Contract Administration
• Procurement Support
• Technical Documentation
• Subcontractor Invoicing
• RFI Management
• Project Reporting
• Fee Proposals
• Proposal Development
• Estimate-to-Complete (ETC)
• Earned Value Management (EVM)
• Project Scheduling
• Resource Planning
• Office Operations

Benefits

• Employee-owned company
• Ranked on ENR’s Top 500 Design Firms and Architectural Record’s Top 300 Architecture Firms
• Great Place To Work® certification
• Primary Purpose: Create a better life by unleashing the potential of our people, clients, and communities

Pay

• TBD

Schedule

• TBD