Project Coordinator II

Essential Functions

• Manage simple to moderately complex Bill of Materials, and track materials through receipt.
• Prepare, submit, and track Work Orders to moderately complex manufacturing jobs.
• Develop Bill of Materials (BOM) using required drawings and/or Statements of Work (SOW) for simple to moderately complex projects.
• Adhere to company policies and procedures in preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors, and customers as required.
• Perform inventory control activities by coordinating with Property Department.
• Support team leadership in accomplishing their duties and responsibilities.
• Ability to maintain calendar and schedule appointments and/or conference rooms.
• Set-up and clean-up for events and meetings.
• Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry.
• Prepare meeting minutes for projects and track action items.
• Aid Project Manager with data queries, input data into project databases, and track outputs of required data.
• Ability to research parts/quotes/COTS items from simple to moderately complex BOM.
• Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
• Prepare internal project status reports for Project Manager or higher management.
• Aid in preparation of sole source justification documents.

Knowledge, Skills, & Abilities

• Basic computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.
• Ability to enter data accurately into databases.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff.
• Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc.
• Must represent Yulista Integrated Solutions, LLC in a professional manner at all times.
• Must be trustworthy – will handle confidential information routinely.
• Effective communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.
• Professional customer service skills, including active listening, prompt service and follow-up.
• Ability to learn and understand corporate policies and procedures and how they relate to Yulista Integrated Solutions, LLC’s goals.
• Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution.
• Ability to perform basic mathematical computations.
• High degree of self-motivation and the ability to work independently as well as multi-task.
• Ability to request and write routine reports and correspondence with vendors and subcontractors.
• Ability to read and interpret TDP data.

Qualifications

• High school diploma or equivalent.
• 3 years of task related work experience.
• 1 year of project management related experience.
• Ability to pass a drug and background screening.
• Must be able to obtain a government security clearance.