Project Coordinator II

Responsibilities

• Supports the successful implementation of projects with a range of low to medium complexity, scope, and schedule.
• Works with project lead to identify and manage project deliverables, dependencies, and critical path milestones.
• Supports in the development and maintenance of project plans and budget summaries.
• Supports project team in developing, streamlining, and implementing newly established processes.
• Aids in the hand-off of established processes, as well as project deliverables to appropriate business owner(s).
• Follows-up with project stakeholders and subject matter experts on outstanding project deliverables.
• With guidance, may lead in the coordination and managing of day-to-day project execution.
• Provides technical and administrative support for the development of business cases, project charters, and other project documentation or reports.
• Effectively utilizes project management software, tools, and resources needed for project planning and execution.
• Tracks, compiles, reviews, and analyzes project data and results.
• Manages, tracks, processes, and maintains upkeep and/or version control of project paperwork.
• Maintains project documentation per department specifications.
• Communicates project status and potential risks or dependencies to project team and/or leadership, as appropriate.
• Develops and distributes communications to project stakeholders.
• Effectively utilizes online collaboration applications.
• Covers and facilitates both internal and external meetings.
• Develops and publishes agendas, meeting minutes, and necessary documentation.
• Plans and coordinates events, conferences, and webinars, as needed.

Qualifications

• High School diploma or equivalent.
• Minimum two (2) years of project coordination experience.
• Effective written and oral communication skills both verbal and written, to interpret and articulate project requirements to involved stakeholders.
• Strong interpersonal and customer service skills.
• Ability to establish and maintain effective working relationships across all levels within the organization.
• Detail-oriented.
• Strong organization skills with ability to prioritize assignments, manage time effectively, and coordinate project activities between multiple groups.
• Strong decision-making, problem solving, critical thinking skills.
• Able to work under pressure and meet critical deadlines in a fast-moving environment.
• Adaptable to a continuous changing environment.
• Knowledge of project management methodologies is highly desirable.
• Proficient experience in use of various computer system software including Windows, Microsoft Word, Excel, Outlook, Visio, and PowerPoint.
• Valid California driver’s license and proof of current automobile insurance compliant with Partnership’s policy are required to operate a vehicle and travel for company business.