Project Coordinator, Corporate Events and Experiences

About the role

The Project Coordinator of Corporate Events and Experiences provides programmatic and customer-focused support to LINK, Center for Advancing Partnerships, for a suite of high-end industry events, key corporate visits, and programs designed to grow industry partnerships and engage alumni in the workplace.

Responsibilities

• Plan, coordinate, and execute events and experiences, including logistics, vendor management, and client/stakeholder engagement.
• Assist in all aspects of planning and execution, including drafting meeting materials, managing budgets, and executing tasks.
• Liaise with LINK, Advancement, Colleges, and leadership to identify and define requirements, scope, and objectives.
• Manage multiple projects, priorities, and deadlines in a fast-paced environment with accuracy and high-quality results.

Requirements

• Professional experience planning, coordinating, and executing events and experiences, with demonstrated skills in logistics, vendor management, and client or stakeholder engagement.
• Experience managing related projects or complex administrative operations.
• High proficiency using office technology and software, including Microsoft Office Suite, virtual meeting platforms (Zoom, Teams), and calendar management tools.
• Strong interpersonal and problem-solving skills, with the ability to collaborate effectively across diverse stakeholders and independently manage tasks.

Preferred Qualifications

• Bachelor’s degree or equivalent training experience, preferably in fields such as hospitality management, business, marketing, or communications.
• Experience preparing professional communications and handling confidential information with discretion.
• Experience working in corporate relations, higher education, or in a non-profit institution.
• Project Management or Event/Meeting Certification (CAPM, PMP, CMP, CPCE or other related programs).
• Demonstrated competency with design software such as Canva, InDesign, Illustrator, or Photoshop.

Pay

$54,000 - $60,000

Schedule

40+

Benefits

Not specified

Skills

Hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers; inclusive community dedicated to knowledge, discovery, and creativity; comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world; more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College; significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes; leading global research institution, conducting more than $650 million in research annually; university endorses and encourages participation in professional development opportunities and university shared governance.

Benefits

Not specified

Qualifications

Not specified

Skills

Not specified

Benefits

Not specified

Application Instructions

Not specified

Additional Information

Safe Driving Record: The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Advancement HR at advhr@vt.edu during regular business hours at least 10 business days prior to the event.