Events and Project Coordinator

About the role

We are looking for a highly organized and proactive Events & Project Coordinator to join our growing Administrative Support Team. In this entry-level role, you will be an integral part of the day-to-day operations of three offices in planning and executing events, supporting cross-functional projects, and providing general administrative assistance to non-executive staff.

This is an excellent opportunity for someone early in their administrative career who is eager to grow, learn, and make an immediate impact. This position is based out of our Chicago office and will have occasional travel up to 10%.

Responsibilities

• Event Planning & Coordination:
  • Plan, coordinate, and execute internal events across three office locations, including team meetings, all-hands sessions, celebrations, and off-sites.
  • Manage event logistics from start to finish: venue coordination, catering, invitations, A/V setup, and post-event wrap-up.
  • Maintain an events calendar and proactively communicate details to relevant stakeholders.
  • Partner with the Executive Assistant on larger-scale events requiring elevated coordination.
• Project Coordination:
  • Support Assist in tracking and organizing project timelines, deliverables, and follow-ups for ongoing initiatives.
  • Support the Sr. EA / Program Manager with operational tasks related to capacity planning and team projects.
  • Prepare meeting notes, action item lists, and status summaries as needed.
  • Help maintain team documentation, shared drives, and process resources.
• General Administrative Support:
  • Provide day-to-day administrative assistance to non-executive staff across teams.
  • Handle ad hoc requests including scheduling assistance, document preparation, supply ordering, and space coordination.
  • Serve as a point of contact for interoffice operational questions and logistical needs.
  • Support onboarding logistics for new team members.

Requirements

• 1+ year of experience in an administrative, coordinator, or office support role.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides).
• A collaborative, team-first attitude with a willingness to take on a variety of tasks.
• An attention to detail and a proactive approach to problem-solving.

Qualifications

• Nice to have experience planning in-person events or off-sites.
• Familiarity with project management tools (e.g., Asana, Monday.com, Notion).
• Experience supporting multiple stakeholders or offices simultaneously.

Benefits

• Base Salary Range: $23-$29
• Discretionary annual bonus
• Competitive PTO
• 401k match
• Paid parental leave
• HSA contribution match
• Paid subscription to the Calm app
• External learning and tuition reimbursement benefits
• Flexible remote work option up to two days per week

Why Join Our Team

You’ll be joining a lean, high-performing administrative team that values initiative, collaboration, and continuous improvement. This role offers direct mentorship from senior administrative professionals and the opportunity to grow your skills in event planning, project coordination, and executive support.

Our Rewards

• Healthcare benefits (medical, dental and vision, EAP)
• Competitive PTO
• 401k match
• Paid parental leave
• HSA contribution match
• Paid subscription to the Calm app
• External learning and tuition reimbursement benefits
• Flexible remote work option up to two days per week

Equal Opportunity Employer

We are committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities.