Project Assistant – Finance Administration

Latham & Watkins is one of the world’s leading global law firms, advising businesses and institutions that drive the global economy. The firm is a market leader in major financial and business centers worldwide, with a commitment to innovation and a supportive culture for exceptional professionals.

About the role

The Project Assistant – Finance Administration is an integral part of Latham’s Finance Administration team. This role provides high-level administrative and project support to the Global Finance leadership team, including the Chief Financial Officer (CFO), Deputy Chiefs, Directors, and broader leadership. You will serve as a trusted liaison and primary point of contact for Finance leadership, coordinating inquiries, communications, materials, and follow-up with internal and external stakeholders while exercising sound judgment and discretion. The role is located in the Global Services Office (GSO) in Downtown Los Angeles and may be eligible for a flexible hybrid working schedule.

Responsibilities

• Support departmental projects and initiatives by tracking actions, maintaining documentation, monitoring progress, and ensuring deliverables align with Finance standards and objectives.
• Collaborate with other firm departments to streamline processes, enhance communication, support shared operational needs, and assist with new joiner onboarding and integration into the Finance organization.
• Assist with Finance-related operations and information flow, including meetings, calendars, travel and events logistics, reports, data summaries, department communications, collaboration sites, organizational charts, administrative workflows, expense and invoice processing, and compliance with firm policies.
• Promote effective work practices, teamwork, and respect for co-workers.
• Protect and maintain highly sensitive, confidential, privileged, financial, and/or proprietary information.

Qualifications

• Bachelor’s degree or equivalent.
• Project Management certification (e.g., PMP, CAPM, or equivalent) is preferred.
• Minimum of two (2) years of experience performing administrative duties and coordinating projects or initiatives in a professional services or project management environment.

Skills

• Professional interpersonal and communication skills, with the ability to interact effectively at all organizational levels.
• Ability to work in a team environment with a customer-service focus.
• Strong organizational skills to manage time, prioritize effectively, and handle multiple deadlines.

Benefits

• Comprehensive healthcare, life, and disability insurance.
• Generous 401k plan.
• At least 11 paid holidays per year, plus a PTO program that accrues 23 days during the first year and grows with tenure.
• Well-being programs (e.g., mental health services, mindfulness and resiliency resources, medical resources, well-being events).
• Professional development programs.
• Employee discounts.
• Affinity groups, networks, and coalitions for lawyers and staff.

Pay

USD $65,000.00 – USD $75,000.00 per year, with bonuses awarded based on individual and firm performance.