Project Administrator - Transportation

About the role

As a 100% employee-owned contractor, Sundt’s culture is built on shared ownership and deep investment in every project. From apprentices to managers, the team is driven by skill, grit, and purpose, with a focus on long-term prosperity for clients, communities, and employee-owners.

Responsibilities

• Assists with owner billings and coordinates receipt of owner funds and release of subcontractor payments.
• Supports project close-out by completing required checklists and generating and auditing reports, including equipment, labor, material, subcontractor commitments, cost, and job cost.
• Ensures compliance records—such as certified payroll, minority craft hiring goals, monthly utilization reports, and daily manpower reports—are completed accurately and audit-ready.
• Maintains and distributes the Billing Status Report.
• Tracks executed subcontracts/supplements, insurance, bonds, pre-liens, lien releases, and joint checks.
• May supervise and train the Project Secretary and participate in their Individual Development Review.
• Coordinates with the Corporate Employment office on remote projects to manage hiring guidelines, applicant flow logs, pre-employment drug tests, employee orientation, and separations.
• Performs and sets up subcontracts (work orders) in JOE and Prolog; generates sub packages with job-specific forms; maintains subcontract change orders (supplements) and budget adjustments; processes subcontractor pay applications after Project Manager approval.
• Sets up and maintains standard project files: general correspondence/filing, subcontractor/purchase order agreements, vendor files, timesheets, and Prolog Company set-up files.
• Ensures full compliance of Bulletin Board postings with federal, state, and local government agencies, and maintains Sundt posters and policies.
• Types and distributes project correspondence; coordinates project payables and receivables with the Accounting Department; may maintain and reconcile jobsite petty cash and other accounts as required.

Requirements

• Two-year accounting degree or equivalent combination of business training and/or related experience.
• Proficiency with word processing and spreadsheet software, including all Microsoft Office Suite programs.
• Strong organizational skills.

Physical Requirements

• May stoop, kneel, or bend on an occasional basis.
• Must comply with all safety standards and procedures.
• Required to use hands to grasp, lift, handle, carry, or feel objects on a frequent basis.
• Will interact with people and technology frequently during a shift/workday.
• Will lift, push, or pull objects up to 50 lbs on an occasional basis.
• Will sit, stand, or walk short distances for up to the entire duration of a shift/workday.
• Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors.

Benefits

• Market competitive salary (paid weekly)
• Bonus eligibility based on company, group, and individual performance
• Employee Stock Ownership Plan (ESOP) & 401(k)
• Industry-leading health coverage starting your first day
• Flexible Time Off (FTO)
• Medical, Health Savings, and Wellness credits
• Flexible Spending Accounts
• Employee Assistance Program
• Workplace Wellness Programs
• Mental Health Program
• Life and Disability Insurance
• Employee-Owner Perks
• Educational Assistance
• Sundt Foundation – Charitable Employee-Owner program