Project Administrator I

About the role

You will provide support to the project staff by assisting in the day-to-day operations of the project team on projects up to $5M with 50-100 onsite employees.

Responsibilities

• Ensure accurate employee time tracking on a weekly basis, including obtaining approval for any timesheet discrepancies, as well as timely submission to the Payroll processor.
• Properly maintain and procure office supplies with Management approval.
• Assist in the new hire onboarding process and processing of IT hardware & permissions requests.
• Maintain the electronic project files.
• Assist the Team in invoice coding and approvals, upon request.
• Request and track sub insurance certificates.
• Prepare and submit client billings and lien releases.
• Obtain and submit any client-specific contractual requirements (e.g., city license, contractor's license, certificate of insurance, emergency phone list, other SI department's safety program, drug awareness program, and SDS sheets for jobsite).
• Assist project team with applying for permits and scheduling inspections (if applicable).
• Compile submittal and O&M/start-up books, as requested by Project Managers.
• Review and distribute documents/correspondence to field personnel and other key parties.
• Effectively and accurately communicate relevant project information to the project team.
• Reconcile tool and rental equipment list (if applicable).
• Manage parking pass process (if applicable).
• Perform other duties as assigned.

Requirements

• High School diploma or GED equivalent.
• 3+ years of administrative experience.
• Proficient in Microsoft Word, Excel, and Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company’s competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Qualifications

• Construction administrator experience.
• College-level coursework and/or two years’ experience in construction management.
• Construction billing experience; AIA billing/Textura is ideal.
• Experience with Oracle/JD Edwards.
• Experience with Procure and/or Tri Build.

Travel Requirements

0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Light work that includes adjusting and/or moving objects up to 20 pounds.

Pay

USD $21.12 - USD $28.19 /Hr.