Project Administrator I

About the role

At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector. We believe in growth—not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development.

The Project Administrator I will provide support to the project staff by assisting in the day-to-day operations of the project team, on projects up to $5M with 50-100 onsite employees.

Responsibilities

• Ensures accurate employee time tracking on a weekly basis, including obtaining approval for any timesheet discrepancies, as well as timely submission to the Payroll processor.
• Properly maintains and procures office supplies with Management approval.
• Assists in the new hire onboarding process and processing of IT hardware & permissions requests.
• Responsible for the maintenance of the electronic project files.
• Assists the Team in invoice coding and approvals, upon request.
• Requests and tracks sub insurance certificates.
• Prepares and submits client billings and lien releases.
• Obtains and submits any client-specific contractual requirements (e.g., city license, contractor's license, certificate of insurance, emergency phone list, other SI department's safety program, drug awareness program, and SDS sheets for jobsite).
• Assists project team with applying for permits and scheduling inspections (if applicable).
• Compiles submittal and O&M/start-up books, as requested by Project Managers.
• Reviews and distributes documents/correspondence to field personnel and other key parties.
• Effectively and accurately communicates relevant project information to the project team.
• Reconciles tool and rental equipment list (if applicable).
• Manages parking pass process (if applicable).
• Other duties as assigned.

Requirements

• High School diploma or GED equivalent.
• 3+ years of administrative experience.
• Must be proficient in Microsoft Word, Excel, and Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company’s competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Qualifications

• Construction administrator experience.
• College-level coursework and/or two years’ experience in construction management.
• Construction billing experience; AIA billing/Textura is ideal.
• Experience with Oracle/JD Edwards.
• Experience with Procure and/or Tri Build, a plus.

Travel Requirements

0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Light work that includes adjusting and/or moving objects up to 20 pounds.

Pay

USD $21.12 - USD $28.19 /Hr.