Project Administrator I (1st Shift)

About the role

As a Project Coordinator, you will work with multiple team members in a hybrid support role, handling order entry, financial forecasting, planning, and revenue tracking. This role includes collaboration and support coordination with the Order Entry & Scheduling organizations for each business unit (BU). You will analyze and distill revenue data from Oracle, SAP, BFS, and business systems to be actioned by the Order Entry, Service Scheduling, and Invoicing teams for monthly revenue recognition. Core PMO skills are essential, and you will interface with customers as a liaison between teams. Experience with Salesforce and Oracle/ERP systems is a plus.

Responsibilities

• Manage project Planned End Dates for digitization of revenue tracking and reporting
• Leverage finance exception reports to provide direction to scheduling and order entry teams
• Coordinate with Power Services team on work order management, budget, and schedule
• Coordinate with team on order management, budget, and schedule
• Initiate and prepare Services quotations, while working with Inside Sales team to convert cross business unit purchase orders
• Coordinate with Secure Power team on work order management, budget, and schedule
• Ownership of revenue finance reports to key stakeholders
• Assign work priorities, ensure job materials have been ordered, tracked, and received
• Support Scheduling and Order Entry management through project management of systems issues or other items that serve as barriers to revenue recognition
• Coordinate with Warranty groups to ensure smooth execution of Work Orders
• Work with Advanced Software team for accurate forecasting dates of Work Orders
• Work with Finance and Projects team for accurate forecasting as well as identify any opportunities for necessary revenue recognition
• Management of labor forecast and drive accountability of revenue recognition
• Monitor Gross Margin slippage for flow business and react if required
• Be prepared and actively participate in weekly operational meetings to discuss project issues, status of backlog, forecasting, Work in Progress (WIP) and FSR utilization

Qualifications

• 2–3 years of relevant work experience in service order administration
• Proficient in Office365 (Excel, Word, Outlook, Teams), Clearview, SAP, Acrobat, Salesforce (bFO)
• Effective communication and organizational skills
• Detail-oriented and capable of multitasking
• Customer oriented
• Knowledge of basic accounting or financial principles and methods
• Ability to work independently with minimal supervision

Schedule

• Full-Time, Contract opportunity
• 1st Shift (Eastern time)
• Remote
• Duration: 06+ Months

Pay

• Pay Range: $35–$40 per hour

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Term life insurance
• Short term disability
• AD&D insurance
• 401(k)
• Sick time and other types of paid leaves (as required by law)
• Employee Assistance Program (EAP)