Project Accounting Coordinator

About the role

Bowman has an opportunity for a Project Accounting Coordinator to join our team remotely in the Eastern time zone. At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Responsibilities

• Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution.
• Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles.
• Review work produced by junior staff for quality assurance.
• Develop and maintain strong relationships with both internal and external clients to ensure a productive working environment.
• Aid and work with the Project Manager to ensure accurate and timely billing.
• Design and implement processes to improve cash flow and reduce receivables.
• Monitor and negotiate the collection of overdue accounts.
• Perform project set-up for new projects.
• Manage monthly invoicing process for projects which includes but not limited to the following:
  • Maintain timely Client and Company invoice due/dates or various bill schedules for T&M and fixed fee professional services.
  • Cook up and issue timely draft invoices to/from several Project Managers.
  • Process all billing edits that include transfers, labor adjustments, comments, etc.
  • Proof and issue final invoices to clients via email.
  • Prepare and submit all supporting client invoice documents including AIA forms, schedule of values, various exhibits, partial and final liens.
  • Handle and complete client vendor requests including vendor forms, ACH authorizations, W-9's and certificates of insurances.
  • Monitor and reconcile aged accounts and facilitate phone calls, emails, meetings, or other collections activities that drive down WAID and reduce AR provisioning.
  • Communicate regularly with clients to help facilitate and resolve any issues that may arise as it relates to disputes, or claims.
  • Act as liaison between operations and many corporate accounting functions including but not limited to accounts payable, financials, timesheets, etc.
  • Aid with annual financial audit preparation as needed.

Qualifications

• Bachelor's degree in accounting or commensurate relevant experience.
• No prior experience required. Any experience in accounting/finance a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Previous experience in the engineering/construction or services industry is required.
• Proven track record and knowledge of working with accounting systems such as Deltek Vantagepoint.

Pay

Salary and eligible variable compensation (if any) commensurate with experience. Hourly pay range $25.25 - $31.25 and includes a comprehensive benefits package.

Benefits

• Medical, dental, vision, life, and disability insurance.
• 401(k) retirement savings plan with company match.
• Paid time off, sick leave, and paid holidays.
• Tuition reimbursement and professional development support.
• Discretionary bonuses and other performance-based incentives.
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts.

Physical Demands and Working Environment

Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic. Mobility around an office environment. Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Occasional lifting or carrying up to 20 pounds. Occasional pushing or pulling up to 20 pounds. Occasional reaching outward or above shoulder.

Job Description Disclaimer

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice. Bowman is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here. Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace. If you have any questions about the application process, please email recruiting@bowman.com.