Program/Project Administrator, SRS

Responsibilities

• Oversee coordination, budgets, and the concluding Designing Sustainability grant.
• Coordinate operations across five pillars at MIT–LUMA Lab: Research, Innovation, Curatorial, Pedagogic, and Community Empowerment.
• Manage end-to-end grant administration for MHACH Research Management, including calls, review processes with HPI, portfolio oversight, and HPF reporting.
• Update and circulate Request for Proposals (RFP); manage applications; ensure compliance; coordinate Joint Selection Committee reviews; notify Principal Investigators (PIs); develop plans; coordinate with relevant offices and entities; submit to Kuali Coeus; oversee multiple MIT–HPI projects; coordinate reporting; collect data; monitor funding use; track budgets; ensure compliance; manage rebudgeting, supplements, and no-cost extensions; plan workshops and meetings; develop agendas; identify speakers; and administer staffing, workshops, and travel budgets.
• Provide cross-cutting coordination across all pillars at MIT–LUMA Lab, coordinate workflows, timelines, documentation, and reporting systems; manage reporting, compliance, and project database; liaise among PIs, pillar leads, collaborators, and MIT offices; administer seed calls; plan convenings; support exhibitions (e.g., MET Commons); and maintain documentation, track budgets, streamline workflows, produce reports, and liaise with partners.

Requirements

• Bachelor’s degree
• A minimum of three years of experience in research administration or program management
• Familiarity with grant administration and reporting processes
• Strong project management, data synthesis, timeline development, and documentation skills
• Experience coordinating research projects and collaborating with academics and partners
• Excellent interpersonal, communication, writing, and editing skills
• Highly organized, detail-oriented, flexible, and able to prioritize under deadlines
• Able to work independently and collaboratively, manage competing priorities, and solve problems creatively