Sr. Project Administrator

About the role

You will provide support to senior leadership of large-scale projects. This role will be done working in the office along with the potential for client and on-site visits as required.

Responsibilities

• Responsible for the preparation of internal and external communication including written project documentation.
• Cook with internal and external team members to obtain and collate project updates, deliverables, and weekly recaps to prepare weekly project status email.
• Prepare project team memos and project presentations and reports.
• Take and transcribe project meeting notes.
• Support the project leaders in reviewing project/program performance.
• Help formulate new efficient processes while maintaining critical workflows.
• Facilitate weekly updates of project financial reports and coordinate evaluation and control of project budget.
• Maintain project records including key project data and financial data.
• May assist with other marketing-related tasks including proposal presentations when requested.
• Support project proposal and contracting effort.
• Organize and set up onsite client meetings as needed.
• Aid in report generation.
• Coordinate with Project Controller and Accounting for leadership engagement and reporting.
• Aids in ensuring project stays within budget.
• May supervise lower-level Project Administrators or Administrative Assistants.
• Perform other duties as assigned.

Requirements

• Associates degree in a related field is required.
• Bachelor's degree with some legal administrative or paralegal background preferred.
• Minimum of 8 years of experience performing in related roles required.
• Experience working in the architecture/engineering/interior design industry preferred.
• Experience working with executives, senior level teams, and interface with clients a must.
• Strong verbal and written communication skills as well as presentation skills.
• Ability to work in a team setting, strong time management and organizational skills.
• Ability to handle multiple projects to meet required deadlines.
• Accuracy / Detail-oriented and ability to follow through on a timely basis.
• Ability to work independently with limited direction.
• Ability to manage sensitive and confidential information.
• Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint.
• InDesign experience preferred.
• Procore and Newforma software experience a plus.
• Experience with video and audio meeting technologies.
• MS Project schedule development experience.
• Travel as needed.

Qualifications

• Associates degree in a related field is required.
• Bachelor's degree with some legal administrative or paralegal background preferred.
• Minimum of 8 years of experience performing in related roles required.
• Experience working in the architecture/engineering/interior design industry preferred.
• Experience working with executives, senior level teams, and interface with clients a must.
• Strong verbal and written communication skills as well as presentation skills.
• Ability to work in a team setting, strong time management and organizational skills.
• Ability to handle multiple projects to meet required deadlines.
• Accuracy / Detail-oriented and ability to follow through on a timely basis.
• Ability to work independently with limited direction.
• Ability to manage sensitive and confidential information.
• Strong proficiency in Microsoft Office Suite including word, excel and PowerPoint.
• InDesign experience preferred.
• Procore and Newforma software experience a plus.
• Experience with video and audio meeting technologies.
• MS Project schedule development experience.
• Travel as needed.

Skills

• Microsoft Office Suite (Word, Excel, PowerPoint).
• InDesign.
• Procore and Newforma software.
• Video and audio meeting technologies.
• MS Project schedule development.

Benefits

• Full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances.
• Paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs.

Pay

The salary range for this position is $68,655 to $85,790 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses.

Schedule

Consistent on-site presence at the project site in Rochester, Minnesota. CannonDesign offers relocation and temporary relocation support to help facilitate this on-site requirement.