Project Administrator

Primary Duties

• Organize, prepare, submit and track subcontracts, supply agreements, purchase orders and change orders.
• Act as liaison between Project Managers, Clients and Subcontractors referring questions to Project Managers or Accounting as needed.
• Maintain the GC Project files and upon project completion combine with PM and site files to create the project archive for both paper and electronic files.
• Cooking and executing annual holiday food, clothing and toy drives.
• Coordinate travel for both the General Manager and Project Managers.
• General assistance for project managers as required.
• Monitor subcontractor insurance compliance and start/end dates in the Risk Management system.
• Prepare AIA draw requests and invoices.
• Organize and distribute General Manager and Project Manager’s mail.
• Aid in the bidding process.
• Obtain W-9 forms from vendors new to CP.
• Aid in corporate projects as assigned.
• Aid in HR functions as needed.
• Conduct all hourly and salary new hire orientations.
• Aid in training programs.
• Set up workspaces for all new employees.
• Distribute welcome letter, coordinate computer, supplies, furniture, voicemail, cell phone services, etc.
• Distribute and maintain company supply of PPE.
• Distribute and track, review and submit hourly timecards on a weekly basis.
• Distribute, track, review and submit salaried timecards on a monthly basis.
• Distribute, track, review and submit General Managers Expense Reports on a monthly basis.
• Maintain supply of and track checks and invoices.
• Maintain office equipment and service agreements.
• Maintain general office filing system.
• Perform necessary property management duties for Yates office location.
• Perform other related duties as assigned.

Requirements and Qualifications

• Excellent computer skills including proficiency in Microsoft Word, Outlook and Excel, CDM, Adobe Acrobat and other specific applications.
• Effective communication skills both verbally and in writing with superiors, colleagues, clients, and individuals inside and outside the Company.
• Ability to read, write, speak and understand English.
• Flexibility, reliability, and the ability to focus required.
• Multi-tasking and prioritizing required.
• Conflict resolution skills are necessary.
• Office machinery operation skills (copier, fax machine, postage meter, etc.)
• One (1) – two(2) years of Administrative Experience preferably in the commercial construction field.
• Absolutely required to have an Associates Degree in business.
• High School diploma (or equivalent) is required.