Sr. Project Administrator

About the role

Honeywell Multisite is seeking a Sr. Project Administrator to support the installation of building automation systems for National Account customers across North America. This role focuses on timely and accurate processing of project-related administrative tasks.

Responsibilities

• Communication & Collaboration
  • Collaborate with Project Managers on contract documents, change orders, contract modifications, and approvals.
  • Communicate with Operations Manager to ensure full execution of subcontract documents before processing.
  • Engage internal resources for contract document support as needed.
• Documents & Applications
  • Project Creation in SAP: Initiate and manage project setup in SAP, ensuring accurate entry of all necessary documentation.
  • Provide clients with W9 and Insurance documentation.
  • Assist new clients with application processes.
• Project Material Tracking: Monitor delivery and usage of materials to prevent project delays.
• Project Invoicing: Prepare, review, and submit project invoices, ensuring alignment with estimates and contractual obligations.
• Closeout Documentation: Compile and organize all project-related documents for closeout, ensuring compliance with company and regulatory standards.
• Client Satisfaction: Collaborate with the Account Project Manager to maintain high levels of client communication and satisfaction throughout the project lifecycle.
• Assist with special projects as requested.

Requirements

• Minimum of 3 years of experience in an administrative assistant or coordinator role.
• Demonstrated capability in problem resolution and ownership.
• Excellent communication skills.
• Professionalism in customer relations.
• Thorough knowledge of Microsoft Office.

Qualifications

• SAP software knowledge is a plus.
• Experience or knowledge of project structure in a construction environment.
• Familiarity with lien waiver, insurance requirements, and W-9 processes.

About Us

Honeywell delivers actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments—powered by Honeywell Forge software—to help organizations solve complex challenges in automation, aviation, and energy transition. We partner with customers to create a smarter, safer, and more sustainable world.