Program Management Specialist, Office of the Dean
Indiana University Bloomington · Bloomington, IN · 1 mo ago
Project ManagementFull-time
We need to produce HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. No job title heading. No Job ID etc. Remove boilerplate, navigation, legal, EEO, etc. Must preserve all substantive information.
We need to parse the posting.
Key content:
- Title: OPTOMETRY (BL-OPT-IUBLA) The Program Management Specialist is responsible for supporting strategic initiatives and the dean's office at the Indiana University (IU) School of Optometry (IUSO). This role is a key component to building and executing IUSO priorities, new initiatives, and program development. Under the direction of the Director of Strategic Initiatives and Partnerships at IUSO, this role oversees critical dean's office support functions and events, strategic plan progress and reporting, and utilizes program development strategies to execute new initiatives and projects.
- Department Specific Responsibilities: list many bullet-like sentences.
- General Responsibilities: list.
- Education: Required Bachelor's degree.
- Work Experience: Required 2 years in related field. Preferred 3 years of office support or office management experience supporting a senior executive in a managerial capacity. Familiarity with business environment for field of Optometry or other allied health professions. Experience at IU or other higher education experience.
- Skills Required: list.
- Preferred: Ability to apply concepts of operations and program management... Knowledge of program development and management. This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
- Benefits: For full-time staff employees, Indiana University offers a wide array of benefits including: list.
- Career Level: Career FLSA: Exempt Job Function: General Administration Job Family: Program Management (maybe not needed as heading? Could be part of metadata but we can drop minor metadata.)
- Posting scheduled to close etc: we drop as boilerplate.
- Application instructions: drop.
- EEO etc: drop.
- Request Support Telephone: maybe minor metadata; could drop.
We need to decide sections.
We have content for About the role (intro paragraph). Responsibilities (department specific + general). Requirements (education + work experience). Qualifications maybe overlapping with requirements? Could combine. Skills (skills required + preferred). Benefits (benefits). Pay: not mentioned. Schedule: not mentioned (no mention of full-time/part-time hours). So we omit Pay and Schedule.
We must not create sections with placeholder text. So only include sections with real content.
Thus sections: About the role, Responsibilities, Requirements, Skills, Benefits.
Possibly also Qualifications but we can treat Requirements as qualifications. The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We can choose to include Qualifications if we have content; we have education and work experience which could be qualifications. But we also have Requirements heading. To avoid duplication, we could combine education and experience under Requirements, and maybe Qualifications not needed. Or we could put education under Requirements and experience under Qualifications. But better to follow typical: Requirements = education + experience; Qualifications = skills? But we already have Skills heading. Let's decide: Use Requirements for education and work experience. Use Skills for skills required and preferred. Use Qualifications maybe not needed. We'll omit Qualifications.
Now format.
We need
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. No job title heading. No Job ID etc. Remove boilerplate, navigation, legal, EEO, etc. Must preserve all substantive information.
We need to parse the posting.
Key content:
- Title: OPTOMETRY (BL-OPT-IUBLA) The Program Management Specialist is responsible for supporting strategic initiatives and the dean's office at the Indiana University (IU) School of Optometry (IUSO). This role is a key component to building and executing IUSO priorities, new initiatives, and program development. Under the direction of the Director of Strategic Initiatives and Partnerships at IUSO, this role oversees critical dean's office support functions and events, strategic plan progress and reporting, and utilizes program development strategies to execute new initiatives and projects.
- Department Specific Responsibilities: list many bullet-like sentences.
- General Responsibilities: list.
- Education: Required Bachelor's degree.
- Work Experience: Required 2 years in related field. Preferred 3 years of office support or office management experience supporting a senior executive in a managerial capacity. Familiarity with business environment for field of Optometry or other allied health professions. Experience at IU or other higher education experience.
- Skills Required: list.
- Preferred: Ability to apply concepts of operations and program management... Knowledge of program development and management. This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
- Benefits: For full-time staff employees, Indiana University offers a wide array of benefits including: list.
- Career Level: Career FLSA: Exempt Job Function: General Administration Job Family: Program Management (maybe not needed as heading? Could be part of metadata but we can drop minor metadata.)
- Posting scheduled to close etc: we drop as boilerplate.
- Application instructions: drop.
- EEO etc: drop.
- Request Support Telephone: maybe minor metadata; could drop.
We need to decide sections.
We have content for About the role (intro paragraph). Responsibilities (department specific + general). Requirements (education + work experience). Qualifications maybe overlapping with requirements? Could combine. Skills (skills required + preferred). Benefits (benefits). Pay: not mentioned. Schedule: not mentioned (no mention of full-time/part-time hours). So we omit Pay and Schedule.
We must not create sections with placeholder text. So only include sections with real content.
Thus sections: About the role, Responsibilities, Requirements, Skills, Benefits.
Possibly also Qualifications but we can treat Requirements as qualifications. The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We can choose to include Qualifications if we have content; we have education and work experience which could be qualifications. But we also have Requirements heading. To avoid duplication, we could combine education and experience under Requirements, and maybe Qualifications not needed. Or we could put education under Requirements and experience under Qualifications. But better to follow typical: Requirements = education + experience; Qualifications = skills? But we already have Skills heading. Let's decide: Use Requirements for education and work experience. Use Skills for skills required and preferred. Use Qualifications maybe not needed. We'll omit Qualifications.
Now format.
We need About the role
then
with intro paragraph. Then
Responsibilities
then- each responsibility.
We need to combine department specific and general responsibilities into one list? Could split into two subheadings but not allowed; only those headings. Could keep one list with all responsibilities.
We need to preserve all substantive information; we must not lose any detail. So we need to include each bullet point from department specific and general responsibilities.
Let's extract them.
Department Specific Responsibilities (as sentences):
- assists in planning, implementing, and developing strategic priorities for the IU School of Optometry and outreach areas, to support programs goals, mission, and strategy.
- Supports IU School of Optometry programs and initiatives including the 2023-2028 strategic plan, Clinical Research Services, Corporate Partners Program, and Rural Health partnerships.
- Designs, plans, and coordinates activities, meetings, and communications to ensure program goals and objectives are met.
- Participates in strategic plan implementation and supports progress towards plan goals.
- Responsible for performing duties necessary for program operation, including tracking, developing reports, and maintaining program information and materials.
- Coordinates workflow processes and creates progress reports.
- Provides faculty, staff, and administration communications and serves as liaison to program participants, collaborators in other units, community partners, vendors, and the public.
- May recruit, schedule, and coordinate for internal stakeholders including IUSO faculty, staff, administration and other personnel, as well as external community partners.
- Provides administrative support for Corporate Partners Program. Drafts required partner paperwork, completes required submissions, assists in gift tracking, etc.
- Serves as the primary point of contact to the Dean on a daily basis with the Dean's staff, directors, School of Optometry faculty, IU administrators and staff, and the general public.
- Handles the scheduling, appointments, correspondence, travel arrangements, and other administrative matters for the Dean. Arranges meetings for the Dean's calendar, booking rooms and managing stakeholder schedules and communications.
- Oversees smooth running of the Dean's Suite, making sure all files (both electronic and paper) are organized, maintained, and updated.
- Manages information relating to faculty personnel and salaries, including organizing faculty annual reviews and annual faculty and adjunct faculty handbooks.
- Compiles and submits data and reports for the School's accreditation.
- Responsible for administrative functions on faculty promotion, tenure, and onboarding processes.
- Plans, directs, and implements programs or events, including the creation of materials to support these events. Organizes and leads events specific to the Dean's office, including the annual faculty retreat, in collaboration with the school´s event coordinator. Will arrange for venue, food, speakers, invitations and communications, logistics, manage agenda, and take minutes.
General Responsibilities:
- Manages and administers assigned institutional programs and initiatives that advance organizational capabilities, strategic priorities, and university objectives.
- Develops and implements program plans, resources, communications, and operating procedures to support achievement of program goals and consistent delivery of program services.
- Evaluates program performance using qualitative and quantitative data; identifies trends, risks, and improvement opportunities; and recommends solutions to enhance effectiveness and outcomes.
- Exercises independent judgment in interpreting program guidelines, resolving moderately complex issues, and determining appropriate actions within established program parameters.
- Partners with stakeholders across departments and functional areas to coordinate program activities, align priorities, and support achievement of shared objectives.
- Researches emerging practices, industry trends, and organizational needs and recommends program enhancements, resources, and approaches that strengthen program impact and effectiveness.
- Develops reports, presentations, and recommendations to communicate program progress, outcomes, risks, and opportunities to leadership and stakeholders.
- Leads or coordinates assigned program initiatives and special efforts, monitoring implementation progress and recommending adjustments to improve results.
Now Education: Required Bachelor's degree.
Work Experience: Required 2 years in related field. Preferred 3 years of office support or office management experience supporting a senior executive in a managerial capacity. Familiarity with business environment for field of Optometry or other allied health professions. Experience at IU or other higher education experience.
Skills Required: list:
- Proficient written and verbal communication skills.
- Maintains a high degree of professionalism.
- Demonstrates time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast paced, dynamic environment.
- Seeks to acquire knowledge in area of specialty.
- Highly thorough and dependable.
- Demonstrates a high level of accuracy, even under pressure.
Preferred:
- Ability to apply concepts of operations and program management to ensure successful and timely activation of key programs.
- Knowledge of program development and management.
- This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment.
- The position involves sedentary work as well as periods of time moving around an office environment and the campus.
- The person in this role must be able to perform the essential functions with or without an accommodation.
We could combine preferred skills under Skills section as well.
Benefits: list:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Also mention "Learn more about our benefits by reviewing the IU Benefit Programs Brochure." Could include as sentence.
Now produce HTML.
We must not include any extra text outside HTML fragment.
Let's craft.
We'll have:
About the role
...
Responsibilities
- ... ...
Requirements
- Required: Bachelor's degree.
- Required: 2 years of experience in a related field.
- Preferred: 3 years of office support or office management experience supporting a senior executive in a managerial capacity.
- Preferred: Familiarity with the business environment for optometry or other allied health professions.
- Preferred: Experience at IU or other higher education institution.
Skills
- Proficient written and verbal communication skills.
- Maintains a high degree of professionalism.
- Demonstrates time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast‑paced, dynamic environment.
- Seeks to acquire knowledge in area of specialty.
- Highly thorough and dependable.
- Demonstrates a high level of accuracy, even under pressure.
- Ability to apply concepts of operations and program management to ensure successful and timely activation of key programs (preferred).
- Knowledge of program development and management (preferred).
- Ability to effectively communicate and to operate a computer and other standard office productivity equipment (preferred).
- Position involves sedentary work as well as periods of time moving around an office environment and the campus (preferred).
- Able to perform essential functions with or without an accommodation (preferred).
Benefits
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU‑sponsored volunteer events
- Employee assistance program (EAP)