Program Management Specialist

About the role

The Program Management Specialist works within the Office of Strategy and Enterprise Alignment at the Indiana University School of Medicine Office of the Dean, coordinating strategic planning, performance monitoring, organizational reporting, stakeholder engagement, and external review activities in support of the IUSM Strategic Plan and shared priorities across the academic health enterprise. The role partners with leaders across IUSM and IU Health to monitor progress, facilitate reporting, and advance strategic priorities, and is based in Indianapolis, Indiana as an in‑person position.

Responsibilities

• Partners with leaders across Indiana University School of Medicine and IU Health to monitor progress, facilitate reporting, and advance strategic priorities and goals shared across the academic health enterprise.
• Coordinates the monitoring, assessment, and reporting of progress related to the Indiana University School of Medicine Strategic Plan and other institutional strategic priorities.
• Effectively utilizes reporting mechanisms, dashboards, scorecards, presentations, and other tools to communicate strategic performance and outcomes to leadership and key stakeholders.
• Identifies trends, opportunities, risks, and barriers related to strategic initiatives and provides recommendations to leadership.
• Facilitates cross‑functional collaboration and engagement among stakeholders to support implementation and achievement of strategic priorities.
• Leads the planning, coordination, and execution of institutional external reviews, including the development of timelines, materials, communications, and stakeholder engagement strategies.
• Prepares executive briefings, reports, presentations, and other materials that translate complex information into clear and actionable insights.
• Performs other duties as assigned.
• Manages and administers assigned institutional programs and initiatives that advance organizational capabilities, strategic priorities, and university objectives.
• Develops and implements program plans, resources, communications, and operating procedures to support achievement of program goals and consistent delivery of program services.
• Evaluates program performance using qualitative and quantitative data; identifies trends, risks, and improvement opportunities; and recommends solutions to enhance effectiveness and outcomes.
• Exercises independent judgment in interpreting program guidelines, resolving moderately complex issues, and determining appropriate actions within established program parameters.
• Partners with stakeholders across departments and functional areas to coordinate program activities, align priorities, and support achievement of shared objectives.
• Researches emerging practices, industry trends, and organizational needs and recommends program enhancements, resources, and approaches that strengthen program impact and effectiveness.
• Develops reports, presentations, and recommendations to communicate program progress, outcomes, risks, and opportunities to leadership and stakeholders.
• Leads or coordinates assigned program initiatives and special efforts, monitoring implementation progress and recommending adjustments to improve results.

Requirements

• Bachelor's degree required.
• 2 years of experience in a related field required.
• Combinations of related education and experience may be considered; education beyond the minimum may substitute for work experience and vice versa.

Skills

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast‑paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Ability