Program Coordinator - Surgical Oncology

About the role

The University of Texas MD Anderson Cancer Center is seeking a Program Coordinator to support the Department of Surgical Oncology. This is a key administrative role in a fast-paced academic environment that integrates patient care, research, and education.

Responsibilities

• Coordinate complex departmental projects and administrative functions using independent judgment and analysis
• Provide software training on Microsoft Office Suite, EndNote, Adobe, and related applications to faculty, fellows, and staff
• Aid in onboarding, orientation, and training of new Administrative Assistants
• Develop and implement training plans that support ongoing staff development and education
• Carefully coordinate communication processes between institutional leadership, Section Chiefs, and departmental staff
• Support the Surgery Operations Manager with special projects, reports, recruitment activities, credentialing, and policy development
• Support Principal Investigators with coordinating clinical research grant submissions
• Manage book chapter drafts, edits, revisions, and final submissions for approximately three edited books annually
• Ensure compliance with journal-specific submission requirements for two to three manuscripts per month
• Maintain core curriculum, literature review activities, and Journal Club requirements
• Coordinate Continuing Medical Education activities and ensure appropriate CME arrangements
• Manage administration of departmental observers and visitors
• Organize and manage the Annual Liver Conference and Pancreas Conference on a rotating schedule
• Support conferences focused on multidisciplinary treatment approaches for hepatocellular carcinoma, colorectal liver metastases, cholangiocarcinoma, and pancreatic malignancies
• Maintain the Surgical Oncology intranet site, including content, design, layout, and information architecture
• Manage online communication tools, including email newsletters and related communications
• Coordinate migration, updates, and maintenance of website content
• Maintain knowledge of Spectra and Rhythmyx systems and web content processes
• Follow institutional web guidelines and password security requirements
• Maintain faculty calendars, schedules, meetings, presentations, travel arrangements, and lecture activities
• Compose and prepare general correspondence and related departmental communications
• Operate standard office equipment and technology resources
• Provide comprehensive administrative support to faculty and departmental leadership

Requirements

Required: Bachelor's Degree

Preferred: Master's Degree

Required experience: 3 years related experience, including program/project coordination experience. or 1 year Required experience with Master's degree.

May substitute required education degree with additional years of equivalent experience on a one-to-one basis.