Program Coordinator - Marine (PROGR006668)

Position Summary

The Program Coordinator, Marine provides administrative and operational support across the Marine Program portfolio, working closely with Marine Program Managers and cross‑functional teams to ensure accurate program reporting, documentation control, action tracking, and portfolio visibility. This role serves as a key liaison between Engineering, Operations, Quality, Supply Chain, Contracts, and other stakeholders to support program execution and continuous improvement initiatives. The ideal candidate is highly organized, detail‑oriented, and capable of managing multiple priorities while maintaining data integrity, meeting deadlines, and supporting effective communication across the organization.

Responsibilities

• Maintain program records, registers, schedules, action items, risk logs, and supporting documentation in accordance with company procedures.
• Track action items, issues, risks, and commitments to ensure timely closure and escalation when necessary.
• Collect, validate, reconcile, and maintain program data from functional teams to support accurate portfolio reporting.
• Assist with preparation, review, and administration of program intake, charter, gate review, and closeout documentation.
• Coordinate program reporting activities and maintain the recurring status‑update cycle across the Marine portfolio.
• Prepare and distribute weekly, monthly, and ad‑hoc program metrics, reports, scorecards, and portfolio summaries.
• Prepare meeting agendas, document meeting minutes, record action items, and communicate follow‑up actions.
• Support cross‑functional coordination with Engineering, Production, Quality, Supply Chain, Contracts, and Finance.
• Assist with data collection and analysis supporting capacity planning, workload assessments, performance metrics, and portfolio reviews.
• Support process‑improvement initiatives by identifying opportunities to improve PMO tools, templates, reporting processes, and documentation practices.

Minimum Qualifications

• Associate degree and a minimum of two (2) years of related experience; OR Bachelor’s degree in Business, Engineering, Project Management, Engineering Management, or a related field; OR equivalent combination of education and relevant experience.
• Strong organizational, analytical, and communication skills.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Ability to manage multiple assignments while maintaining accuracy and attention to detail.
• Must be a U.S. citizen.

Preferred Qualifications

• Experience in manufacturing, aerospace, defense, or marine industries.
• Experience with government contracting requirements and reporting.
• Knowledge of project scheduling, action tracking, and risk‑management processes.
• Experience preparing reports, metrics, dashboards, and executive‑level presentations.
• Familiarity with document control and technical documentation practices.

Additional Responsibilities

• Participate in special projects and strategic initiatives as assigned.
• Support audits, compliance reviews, and internal process assessments.
• Assist with onboarding and training related to PMO processes, tools, and reporting requirements.
• Maintain confidentiality of business, customer, and program information.
• Contribute to a culture of continuous improvement, collaboration, accountability, and customer focus.
• Perform other duties as assigned in support of business and program objectives.

Company Overview

Founded in 1919, RBC Bearings (Nasdaq: ROLL) has a long history of quality craftsmanship and innovation in highly technical bearing products for industrial, aerospace, and defense applications worldwide. In 2015, RBC acquired Sargent Aerospace & Defense, a company founded in 1920 that supplies precision‑engineered components for commercial and military aircraft, rotorcraft, submarines, and land‑based vehicles. Sargent’s mission is to “secure our future by making the challenging a reality,” delivering high‑quality products and services through employee development, customer focus, and continual improvement. The company’s core values are Integrity, Respect & Value People, Customer Focus, Teamwork, Results Focus, and Continual Improvement.

Benefits

• Competitive compensation
• Bonus platforms
• Holidays, vacation, and sick time
• 401(k) savings & investment plan
• Tuition reimbursement
• Medical, dental, and vision plans
• HSA/FSA
• Life & disability insurance
• Accident, hospital, and critical care plans
• Pet insurance
• Gym & rideshare incentives
• Legal insurance / identity theft protection
• Flexible schedules, including 3‑ and 4‑day work weeks and half‑day Fridays