Program Coordinator

Essential Duties/Responsibilities

• Work with the program coordinator over lead case surveillance to ensure that risk assessments for all children with elevated blood lead levels are assigned to IDOH personnel or are being handled by their local health department.
• Track progress by staff on EPA grant deliverables.
• Review and process applications for radon and lead licenses. This will include coordinating directly with applicants to ensure all required documentation and payment are received. Will also include working with IDOH finance team to track payment processing.
• Monitor supply availability for field staff and coordinate new and refill supply orders.
• Monitor equipment inventory and upgrade needs, working with vendors to refurbish or replace equipment as needed.
• Meet regularly with program field-staff to assess record keeping support needs and support in scanning/shredding any HIPAA-protected confidential records.
• Support Program Manager in onboarding new IDOH employees and contractors.
• Oversee the receipt, retention, and electronic filing of all records submitted to the Division via fax or mail.
• Research problems and inquiries from other departments and/or the public by referencing the appropriate files, emails, documents, etc.
• Maintain a general working knowledge of the hazards of lead, radon, and other healthy homes issues.
• Provide staff support at outreach events.

Qualifications

• Willing to learn moderately complex state rules used in tracking/entering a variety of program information.
• Strong organizational skills and ability to balance multiple projects and deliverables at one time.
• Able to read typed or hand-written source documents.
• Able to comprehend, develop, and document procedures involved in the work.
• Able to make decisions regarding data entry information within specific program area of work.
• Able to exercise good judgement related to sensitive information and ensure HIPAA confidentiality.
• Able to maintain standard production and standard accuracy rate on assigned tasks.
• Able to deal tactfully with a variety of individuals including colleagues, community leaders, government officials and representatives of environmental consulting firms.
• Proficiency in Microsoft Office, Adobe, webinar/conference call technology.
• Able to communicate verbally and in writing effectively with groups and individuals.
• Able to effectively communicate both verbally and in writing to professionals and non-professionals;
• Able to use the Internet and traditional research sources effectively.
• Interest in how lead and radon exposure affect the health of families and the strategies employed to protect them.