Program Assistant

Position Summary

Essential Duties and Responsibilities

• Communicate with the Admission’s department regarding new intakes and available capacity.
• Review new participant information and assign the participant to a counselor.
• Reviews open participant records upon level change to ensure documentation compliance.
• Reports findings to the Program Director and Supervisor.
• Maintains documentation of group and individual progress notes in CMBHS to ensure all services are documented within 72 hours.
• Reports findings to the program director.
• Maintains staff compliance with federal and state confidentiality regulations.
• Ensures outside visitors and vendors sign the confidentiality log.
• Attends daily morning report and records meeting minutes as requested.
• Reports participants transfer/discharge list through email system as directed by Program Director.
• Demonstrate trauma informed care principles and excellent customer service when interacting with participants and community partners.
• Affirms daily census information in a timely manner to ensure accurate billing and bed availability.
• Assists with data management initiatives to ensure efficiency, quality of care, and compliance standards.
• Records participant urine drug screen results in participant’s CMBHS record.
• Reports findings to the Program Director.
• Maintains participant records in compliance with DSHS, HIPAA, other regulatory agencies and Santa Maria Hostel’s regulations.
• Assists with the needs of the program and the Program Director.

Education/Experience: Minimum of high school diploma or general education degree (GED); preferred one to three months related experience in and/or training clinical aspects of the job.