Program Assistant

You will make an impact by:

• Assisting the program leadership team with all administrative assignments.
• Dealing discreetly with large volumes of sensitive, confidential information concerning student, staff, faculty and campus affairs, information contained in minutes, letters, and other documents.
• Initiating, collecting, and tracking data within a database system to ensure appropriate related records are maintained.
• Scheduling and organizing committee meetings; assisting with the preparation, typing, filing, and distribution of minutes.
• Providing world class customer service to students, associates, faculty, and other stakeholders.
• Monitoring and communicating regularly with students and/or associates for adherence to license, certifications, development activities, and any other applicable information/documentation and sends to proper department for filing.
• Serving as backup to other departments (student services, bursar, registrar, reception, etc.) as needed.
• Maintaining record keeping and filing systems.
• Maintaining files, ensuring accurate and up-to-date information for accreditation. Maintains accreditation files and prepares accreditation reports as directed.

Your Experience Includes:

• Working knowledge of Microsoft Office Suite Products, especially Outlook, Word, PowerPoint and other MS office products as needed.
• Two to three years of experience performing office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment.
• Proficient reception and telephone communication skills and techniques.
• Knowledge of record keeping, account maintenance, and purchasing practices and procedures.
• Proficient command of grammar, punctuation, spelling, and correct usage of the English language.

Education:

• Associate’s degree or equivalent work experience required.

About the role:

As a Program Assistant for a certified Great Place to Work, you will provide administrative support for healthcare programs. Through your daily activities and interactions, you will help students to do more than change their own lives – you will help change the lives of every patient they treat throughout their careers in healthcare.

At West Coast University you will have the opportunity to share your knowledge and experience as a key member of our student-centered, innovative community!

Responsibilities:

• Assisting the program leadership team with all administrative assignments.
• Dealing discreetly with large volumes of sensitive, confidential information concerning student, staff, faculty and campus affairs, information contained in minutes, letters, and other documents.
• Initiating, collecting, and tracking data within a database system to ensure appropriate related records are maintained.
• Scheduling and organizing committee meetings; assisting with the preparation, typing, filing, and distribution of minutes.
• Providing world class customer service to students, associates, faculty, and other stakeholders.
• Monitoring and communicating regularly with students and/or associates for adherence to license, certifications, development activities, and any other applicable information/documentation and sends to proper department for filing.
• Serving as backup to other departments (student services, bursar, registrar, reception, etc.) as needed.
• Maintaining record keeping and filing systems.
• Maintaining files, ensuring accurate and up-to-date information for accreditation. Maintains accreditation files and prepares accreditation reports as directed.

Requirements:

• Working knowledge of Microsoft Office Suite Products, especially Outlook, Word, PowerPoint and other MS office products as needed.
• Two to three years of experience performing office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment.
• Proficient reception and telephone communication skills and techniques.
• Knowledge of record keeping, account maintenance, and purchasing practices and procedures.
• Proficient command of grammar, punctuation, spelling, and correct usage of the English language.

Qualifications:

• Associate’s degree or equivalent work experience required.

Skills:

• Working knowledge of Microsoft Office Suite Products, especially Outlook, Word, PowerPoint and other MS office products as needed.
• Two to three years of experience performing office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment.
• Proficient reception and telephone communication skills and techniques.
• Knowledge of record keeping, account maintenance, and purchasing practices and procedures.
• Proficient command of grammar, punctuation, spelling, and correct usage of the English language.

Benefits:

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• 401(k) Match
• Paid Time Off
• Holidays
• Parental Leave
• Tuition Reimbursement
• Adoption Assistance
• Health Savings Accounts
• Employee Discounts
• Commuter Benefits
• Company Paid Life, AD&D and LTD Insurance

Pay:

No pay information provided.

Schedule:

No schedule information provided.

West Coast University is an Equal Opportunity Employer.

We embrace diversity and are dedicated to creating an inclusive environment for all associates.

“My colleagues and coworkers are sincerely passionate about student success and have a strong team spirit. Our fundamental goal is to improve the quality in our education and service. WCU rewards people with strong team-spirit, a great vision, dedicated commitment, and a high ethical standard.”

Sophie S., Associate Professor, Gen Ed Sci, Orange County
Associate since 2017