Program Assistant

About the role

Join Us as a Finance Program Assistant! Are you detailed-oriented, organized and dependable? Wake County is seeking a Finance Program Assistant to support daily financial operations that help our programs serve youth and families effectively. This position plays a key operational role in ensuring invoices, purchasing, deposits and reporting are processed accurately and on time. It also includes providing general office coverage and administrative support as part of the Administrative Support Team.

Responsibilities

• Processes invoices and reimbursement requests accurately and timely
• Maintains purchasing trackers and monitors expenditures
• Purchases requisitions, prepares purchase orders, and receives purchases
• Completes bank deposits and assists with reconciliations
• Aids with monthly, quarterly, and fiscal reporting requirements
• Maintains organized financial records and documentation
• Provides day-to-day financial administrative operational support
• Aids with general office coverage, including reception, filing, and team support as needed
• Collaborates with the Administrative Support Team to ensure smooth office operations.

Requirements

The Basics (Required Education and Experience)

• Associate's degree
• One year of job-related experience

Beyond the Basics (Preferred Education and Experience)

• At least two (2) years of experience working at a departmental or central level
• Experience providing support for county, state, and/or grant-funded programs
• Familiarity with generally accepted accounting principles and practices
• At least two (2) years of experience reconciling accounts, including bank accounts
• Advanced proficiency in preparing documents and tracking data using Microsoft Excel, PowerPoint, and Word
• Experience managing projects, delivering presentations, and facilitating meetings, workshops, or work sessions
• Completion of an Associate’s or Bachelor’s degree in a relevant field
• Two (2) or more years of experience in data analysis, tracking, and reporting.

Qualifications

Experience providing accounting support to diverse programs
Experience reconciling accounts, including pre- and post-audit processes to ensure accuracy and compliance
Proficiency in preparing documents using Microsoft Excel, PowerPoint, and Word
Experience developing and maintaining reporting tools to track payments, collections, accounts payable and receivable, purchases, and related financial activities
Experience reconciling payments and deposits from multiple sources across various accounts, including researching and resolving discrepancies
Experience compiling financial transaction data from county, state, and grant management systems
Capacity to work effectively in a diverse environment and collaborate with individuals across disciplines and varying levels of fiscal systems knowledge
Strong verbal and written communication skills.

Skills

Experience providing accounting support to diverse programs
Experience reconciling accounts, including pre- and post-audit processes to ensure accuracy and compliance
Proficiency in preparing documents using Microsoft Excel, PowerPoint, and Word
Experience developing and maintaining reporting tools to track payments, collections, accounts payable and receivable, purchases, and related financial activities
Experience reconciling payments and deposits from multiple sources across various accounts, including researching and resolving discrepancies
Experience compiling financial transaction data from county, state, and grant management systems
Capacity to work effectively in a diverse environment and collaborate with individuals across disciplines and varying levels of fiscal systems knowledge
Strong verbal and written communication skills.

Benefits

Equal Opportunity Statement
Background Check Statement
Emergency Service Worker Statement

Pay

Hiring Range: $25.43 - $29.08
Market Range: $25.43 - $32.74

Schedule

Monday - Friday 8:30-5:15PM