Program Assistant

About the role

The Program Assistant supports the Early Childhood Programs at Seward Park Child & Family Center and 60 Essex St., New York, NY 10002. Reporting to the Center Director, this position involves administrative and program support services.

Responsibilities

• Maintain budget functions in partnership with fiscal department and delegate sites;
• Program supply & office supply ordering – follow up with vendors, inventory & tracking, travel & expense reports, prepare check requisitions, CACFP reports, parent fees and summary report if applicable, track volunteer time, & coordinate staff access to ADP timecards for submission to payroll;
• Assist teachers with classroom related administrative responsibilities and assist in classrooms & socializations as needed;
• Process required staff & volunteer forms/documents;
• Track and calculate staff sick and vacation accruals in accordance with union contracts;
• Maintain inventories for janitorial, office and kitchen supplies;
• Participate in annual self-assessment, community assessment, & ongoing monitoring;
• Perform other center related duties around enrollment, scheduling, & parent communication, calendars;
• Liaison for Cool Culture participation & manage required paperwork/communication with families;
• Flexible schedule to cover staff call outs/lunch break/prep time as needed;
• Provide support as site safety monitor as needed;
• Other projects & program/fiscal responsibilities as assigned.

Requirements

• AA or AAS Degree required;
• BA in Business, Accounting, or related field a plus;
• Excellent oral & written communication skills, some administrative experience preferred;
• Able to work independently & collaboratively;
• Well-developed organizational skills including the ability to multi-task & manage time effectively;
• Able to create, maintain and manage internal record-keeping on an ongoing basis;
• Experience working with and knowledge of community resources, preferred;
• Able to foster and maintain positive, professional relationships with participating families and staff;
• Proficient computer skills including strong working knowledge of Microsoft Word and Excel;
• Ability to create, maintain and manage internal record-keeping on an ongoing basis in collaboration with fiscal department;
• Bilingual English/Spanish/Chinese Preferred;
• Pre-employment Requirements:
• Successfully clear; NYS DOI Fingerprint Screening, NYS Central Registry Clearance, Sex Offender Registry Clearance, 3 reference checks, physical examination with updated TB test, Tdap, MMR, varicella (fees may apply)
• Meet all employee health requirements in Article 47 (DOHMH) and Head Start performance standards
• Mandated Reporter training certificate (every 2 years) and comply with agency’s policy and procedure regarding identification and reporting of child abuse and neglect
• Obtain First Aid/CPR and Preventive infectious diseases certificate within the first year of employment.

Qualifications

• Education, Experience, And Skill Requirements

AA or AAS Degree required
BA in Business, Accounting, or related field a plus
Excellent oral & written communication skills, some administrative experience preferred
Able to work independently & collaboratively
Well-developed organizational skills including the ability to multi-task & manage time effectively
Able to create, maintain and manage internal record-keeping on an ongoing basis
Experience working with and knowledge of community resources, preferred
Able to foster and maintain positive, professional relationships with participating families and staff
Proficient computer skills including strong working knowledge of Microsoft Word and Excel
Ability to create, maintain and manage internal record-keeping on an ongoing basis in collaboration with fiscal department
Bilingual English/Spanish/Chinese Preferred

Skills

• Strong working knowledge of Microsoft Word and Excel
• Ability to create, maintain and manage internal record-keeping on an ongoing basis in collaboration with fiscal department
• Bilingual English/Spanish/Chinese Preferred

Benefits

Benefits include life insurance, 401k plan and vacation, personal and sick time-off.

Pay

$39,990.19-44,218.43

Schedule

Monday - Friday, 8am - 4pm, or 10am - 6pm. Schedule may vary due to program needs.