Program Assistant 4

Job Summary

The Library Program Coordinator coordinates administrative processes and activities for the Pritzker Legal Research Center (PLRC), supporting library operations, events, instruction, research, and collections. They work closely with the Library Director and other senior library staff to manage departmental processes, policies, workflows, and events.

Specific Responsibilities

• Documents & Databases
• Prepares & compiles correspondence, reports, etc.
• Creates & maintains complex spreadsheets & databases based on supervisor's information objectives.
• Gathers information regarding programs, events, etc.
• Website
• Oversees creation, design, & maintenance of website & blog content.
• Ensures ease & practicality of use for targeted audience & objective.
• Organizes information in ways that promotes & encourages use of site.
• Accounting
• Verifies accuracy of charges & posts to appropriate account.
• Aids in preparation of annual budget.
• Coordination
• Manages supervisor's & dept calendar.
• Manages complex scheduling arrangements involving multiple parties & conferences, international travel, etc.
• Sets-up & cancels meetings based on knowledge of subject & attendees.
• Captures & manages large scale & complex events.
• Represents the dept, program or project with various levels of personnel both internally & externally.
• Responds to unanticipated & complex issues.
• Student Services
• Refers students to appropriate resources.
• Recommends & implements administrative & procedural changes.
• Supervision
• Coordinates work of receptionists, program assistants, temporary/work-study students, secretaries, clerical assistants, interns, etc.
• Miscellaneous
• Performs other duties as assigned.

Minimum Qualifications

• A high school diploma or equivalent required.
• 5 years of administrative support or other relevant experience required.

Preferred Qualifications

• Bachelor’s degree or higher.
• Supervisory experience.
• Prior work experience in an academic law library or law school.
• Understanding of or experience with law journals.

Benefits

At Northwestern, we offer a comprehensive benefits package including health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For more information, visit https://www.northwestern.edu/hr/benefits/index.html.

Work-Life & Wellness

Northwestern supports employee career development and offers a variety of tools and resources for professional growth and development. For more information, visit https://www.northwestern.edu/hr/learning/index.html. For a comprehensive overview of available benefits, including eligibility details, visit https://www.northwestern.edu/hr/benefits/index.html.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. For more information, visit https://www.northwestern.edu/hr/learning/index.html.

EEO Statement

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. For additional information, view Northwestern’s non-discrimination statement here.