Program Assistant 4

Responsibilities

• Documents & Databases
• Based on analysis, research, or knowledge of subject matter, prepares and compiles correspondence, reports, etc.
• Creates and/or maintains complex spreadsheets or databases or reports, queries, charts, etc., based on supervisor's information objectives.
• Websites
• Oversees creation, design, and maintenance of website and/or blog content ensuring ease and practicality of use for targeted audience and objective.
• Organizes information in ways that promote and encourage use of site.
• Gathers information regarding programs, events, etc.
• Creates, writes, edits, and posts articles, newsletters, program summaries, etc. to website/increase Buehler Center’s media footprint.
• Accounting
• Administers budgets for awards or department which may include approving purchases, reimbursements or orders.
• Processes accounting transfers, appropriation and funding changes, deposits, and payroll.
• Completes journal entries.
• Creates and monitors budget statements.
• Verifies that charges are accurate and posted to the appropriate account.
• Human Resources
• Captures administration of HR actions from hiring to termination.
• Supports staff or academic searches.
• Recommends and implements changes to administration of HR procedures for unit/dept.
• Coordination
• Manages calendar - supervisor's and/or dept.
• Manages complex scheduling arrangements involving multiple parties and conferences, international travel, etc.
• Sets-up and cancels meetings based on knowledge of subject and attendees.
• Coordinates large scale and/or complex events.
• Ensures that all logistics have been completed such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc.
• Contact
• Represents the dept, program or project with various levels of personnel both internally and externally managing and facilitating confidential and/or critical information.
• Responds to unanticipated and complex issues.
• Miscellaneous
• Performs other duties.

  Requirements

  • HS diploma or equivalent required.
  • Minimum Competencies:
  • Proficiency with Excel, SharePoint, and MS Office software.
  • Ability to communicate clearly and effectively in both written and verbal forms.
  • Preferred Qualifications:
  • College degree.
  • Experience with Northwestern University administrative systems.
  • Preferred Competencies:
  • Familiarity with WordPress.
  • Familiarity with social media (LinkedIn).
  • Mastery of Excel.
  • Strong computer and IT skills, professional social media platforms, and the ability to adapt, manage multiple priorities, and work independently within a collaborative and fast-paced office environment.

  Qualifications

  • Target hiring range for this position will be between $21.48 - 27.67 per hour.
  • Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

  Benefits

  • Health, dental, vision, disability, and life insurance.
  • Paid vacation and holidays.
  • Paid medical/sick and parental leave.
  • Tuition benefits for the employee and dependents.
  • Pre-tax and flex spending accounts for commuting and dependent care.
  • Generous retirement savings options.
  • Wellness programs.

  Professional Growth & Development

  • Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.
  • If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.

  Equal Opportunity Employer

  Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non-discrimination statement.