Program Assistant

Responsibilities

• Overseeing and maintaining central databases of clients and program information and ensuring compliance with grant-mandated systems
• Serves as a point of contact for the Case Management department in maintaining files, preparation for audits, and correction of any deficiencies
• Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff
• Collects, reconciles, tracks, and deposits any other site cash accounts, money orders, and checks such as donations received or site store revenue
• Maintains supply inventory, coordinates purchases with approval, submits purchase orders, allocates expenses, and monitors vendor balances
• Aids in accounting functions and coordinates with Accounts Payable to ensure all deposits and expenses are submitted and posted timely
• Aids in grant applications, reports, budget tracking, and billings
• Aids in recording cash and in-kind contributions and maintaining database of contributors for mailings and solicitations to support programs
• Captures and coordinates shipping and post office mailings and tracks receipt of products and donations
• Plans annual and other periodic events for donors, partners, clients, and staff
• Aids in program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation
• Aids in human resources activities to include posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates
• Aids supervisors with coordinating staff training and ensuring proper payroll allocations
• Provides direct and confidential support to management, staff members, and interns

Qualifications

• Bachelor's Degree in Social Services, Accounting, Non-Profit Management or related field. Minimum of 2 years of relevant experience may substitute for a degree.
• Strong computer skills and proficiency in Microsoft Office
• Highly organized with attention to detail
• Able to work independently & responsibly
• Excellent communication skills, both oral and written
• Knowledge of veteran issues, homelessness, and local services a plus
• Enthusiasm, Positive Attitude, Team Player, Flexibility, & Creativity
• Able to listen, take direction, and make sound decisions
• Able to organize and implement both short-term and long-term projects and programs