Program Assistant 2 - Operations and Finance
About the role
As a member of the Operations and Finance team within Feinberg Development and Alumni Relations, the Program Assistant 2 provides a variety of clerical and administrative support, which may include screening calls and visitors; drafting letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, and/or presentation software; preparing agendas and making arrangements including travel, etc. for meetings and special events; and/or managing supervisor's and/or department calendar. Specifically, this role’s areas of oversight include the reception area and management of the reception desk, as well as common areas and room reservations on the 9th floor of the university’s Rubloff Building. In addition, the Program Assistant 2 is responsible for general administrative and project support for the Operations and Finance team and for the department. This position is within Northwestern University Feinberg School of Medicine, based on Northwestern's Chicago campus. Workspace is 9th Floor Reception desk.
Responsibilities
- Documents and Databases (25%): Prepares and distributes memos, emails, and other internal communications. Proofs for spelling, grammar, and data errors. Enters information into spreadsheets and/or databases. Performs data entry in