Program Administrator - Psychiatry

Job Summary

The Project Administrator is responsible for coordinating and managing the daily administrative operations of a program or project in a designated area.

Education & Experience

• Degree (Associate's or Bachelor's) or High School Diploma/GED and 2 years of experience in project or administrative support.
• Certifications, Licenses Or Registration Required: N/A

Knowledge, Skills & Abilities

• Knowledge of finance, budgeting, and cost control procedures,
• Proficiency with personal computers and standard office software (e.g., Microsoft Office Suite),
• Ability to coordinate and organize meetings and/or special events,
• verbal and written communication skills,
• interpersonal skills to interact with a wide range of constituencies,
• sound decision-making ability and attention to detail.

Responsibilities

• Oversees the administration of program activities to include arrangement for class room space, special events, and other program needs.
• Responds to inquiries and explains program activities; recommends changes or improvements.
• Serves as a liaison between program and other university offices, external organizations, and the public.
• Collaborates in the scheduling and planning for conferences, meetings, and seminars with responsibility to make necessary arrangements including travel and coordination of events and details.
• Negotiates hotel contracts, physical facility meeting space, and banquet contracts and/or schedules locations for training and academic classes.
• Solves administrative and logistical problems to include arrangements for class room space and hotel accommodations.
• Oversees and participates in collection of data and the preparation and submission of applicable reports to support program activities; creates and maintains relevant files and databases.

Physical And Environmental Demands

• Requires frequent working hours significantly beyond regularly scheduled hours,
• Frequent travelling to offsite locations,
• Frequent work produced subject to precise measures of quantity and quality,
• Occasional bending,
• Occasional lifting and carrying up to 25 pounds,
• Occasional climbing,
• Occasional crouching/stooping,
• Occasional driving,
• Occasional kneeling,
• Occasional pushing/pulling,
• Frequent reaching,
• Constant sitting,
• Frequent standing,
• Occasional twisting,
• Frequent walking.

Time Type

Full time

FLSA Designation/Job Exempt

No

Pay Class

Hourly

FTE %:

100

Work Shift

Day

Benefits Eligibility

Grant Funded: No