Professional Staff Assistant 1

About the Role

The Joint Laboratory Office Nevada (JLON) is seeking a Professional Staff Assistant 1 (PSA1) to support the operational efficiency and administrative functions of the program Office. Reporting to the Staff Operations Manager, the successful candidate will provide professional administrative support to JLON program directors, deputy directors, and laboratory workers associated with Los Alamos National Laboratory (LANL) and Lawrence Livermore National Laboratory (LLNL). This role requires a customer-focused approach and the ability to work cooperatively in a diverse office environment.

This position supports two duty stations: the Nevada Support Facility in North Las Vegas, NV, and an office at the Nevada National Security Site (NNSS) in Mercury, NV, approximately 60 miles north of Las Vegas. The selected candidate will rotate between these locations as needed.

Responsibilities

• Serve as a point of contact for the office and communicate professionally with internal and external management, administrators, and staff at all levels.
• Coordinate facility utilization, space planning, maintenance requests, housekeeping, and related operational needs.
• Manage multiple calendars and complex schedules, including meeting/conference logistics, badging, and clearance transfers.
• Track government vehicle usage, service requests, and maintain maintenance reports.
• Receive, review, prioritize, track, and distribute incoming and outgoing shipping requests.
• Coordinate travel arrangements and prepare expense reports.
• Create, maintain, and organize office files, records, and SharePoint resources, including form and web design.
• Handle program and/or personnel sensitive information and/or classified matter.
• Serve as a resource to the JLON office staff on administrative policies and systems.
• Maintain a professional team environment with other JLON administrative staff and effective relations with administrators in other offices.
• Perform job responsibilities with minimal direction, prioritizing work to meet deadlines in a dynamic, fast-paced environment.

Requirements

• Administrative Support: Experience providing administrative support in a dynamic, fast-paced environment, including clear communication and coordination with staff and team members. Skilled in office management tasks such as safety and security processes, correspondence, records management, travel arrangements, time and effort reporting, calendar support, meeting scheduling, logistics, and procurement assistance.
• Organization and Time Management: Ability to organize, prioritize, and follow through on multiple tasks under strict deadlines, frequent interruptions, and shifting priorities. Proven record of dependability, availability, attendance, and punctuality.
• Business Systems and Technical Proficiency: Proficient with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and familiarity with Laboratory business systems such as Ariba, Oracle, Concur, and UTrain. Ability to learn and adapt to new software and technologies.
• Problem Solving and Decision Making: Ability to identify administrative and operational issues and contribute to practical solutions by gathering information, evaluating options, and applying established procedures.
• Communication and Strategic Engagement: Strong written and verbal communication skills, including proficiency in grammar, formatting, and editing. Demonstrated ability to interact professionally and diplomatically with internal and external stakeholders.

Qualifications

Position requires a bachelor's degree and a minimum of 2 years of related experience, or an equivalent combination of education and experience.

Desired Qualifications

• Active DOE Q clearance.
• Knowledge of and experience with Laboratory purchasing systems, such as Oracle e-Business suite, Oracle i-Expense, and iProcurement.
• Knowledge and understanding of the Laboratory's organizational structure, policies, practices, and procedures, and how they interface with NNSS.
• Advanced knowledge and proven experience in conducting research, investigating alternatives, and recommending solutions on issues affecting business, operational, and/or programmatic oversight.

Benefits

• PPO or High Deductible medical insurance with a large nationwide network.
• Dental and vision insurance.
• Free basic life and disability insurance.
• Paid childbirth and parental leave.
• Award-winning 401(k) (6% matching plus 3.5% annually).
• Learning opportunities and tuition assistance.
• Flexible schedules and time off (PTO and holidays).
• Wellness programs.
• Extensive relocation packages (outside a 50-mile radius).

Additional Details

This position requires a Q clearance, and obtaining such clearance requires U.S. citizenship except in extremely rare circumstances. Selected applicants will be subject to a background investigation. A new-employment drug test is required, and the Laboratory maintains a substance abuse policy that includes random drug testing. Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

For full consideration, applicants must submit a resume and a comprehensive cover letter addressing each key requirement of the position.